School Construction Non-Priority List Grant Process

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A step-by-step breakdown of the Non-Priority List process

The workflow on this page describes each step of the life cycle of Non-Priority List school construction project grants. Districts considering applying for Non-Priority List school construction projects should review this information carefully.
Learn more about the Non-Priority List

Lifecycle of Non-Priority List school construction grant projects

Looking for similar information about Priority List school construction grant projects? View School Construction Priority List grant process page (CT.gov)


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Step 1: Office of Grants Administration (OGA) Posts Non-Priority Event
Districts can submit Non-Priority List applications between the first and tenth of each month for projects that fall into one of the seven categories specified in 10-283(b).
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Step 2: OGA Reviews Applications
All applications received during a monthly event are reviewed by OGA during that month.
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Step 3: Communication with Districts
After review, OGA will notify applicants as to whether their application is complete or more information is required.
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Step 4: DAS Plan Review Approval
The district must receive DAS approval of final designs prior to any phase of a project being let out for bid to be eligible for reimbursement. Districts should contact the DAS Plan Review team during early design stages or after receiving grant commitment.
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Step 5: Construction Begins
Per statute, construction must begin within two years of the effective date of the legislation authorizing the grant.
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Step 6: Change Orders
Construction change orders must be submitted to the Plan Review team within six months of its issuance.
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Step 7: Estimated Payments
As work on the project moves forward, the district can submit estimated payment requests for reimbursement. For smaller projects, a district may opt to submit one final payment request in lieu of estimated payments.
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Step 8: Construction Completion and Final Payment Request
Once construction is complete, the district must formally accept the project as complete. The district then has one year to submit the final payment request to DAS.
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Step 9: Audit
After the district submits a final payment request, OGA will transmit the grant file to the DAS Audit Unit to conduct an in-depth audit of project expenses and grant requirements.
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Step 10: Final Payment / Refund Due
Upon completion of the audit, OGA will process either a release of the final payment for the project, or, if the audit determines the project was overpaid, a notice of refund due to the State.
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Step 11: Grant Complete
Once final payment is sent to the district or the refund is received by DAS, the grant is complete and the file is closed at DAS.