School Construction Non-Priority List Grant Process

Classroom

A step-by-step breakdown of the Non-Priority List process

The workflow on this page describes each step of the life cycle of Non-Priority List school construction project grants. Districts considering applying for Non-Priority List school construction projects should review this information carefully.
Learn more about the Non-Priority List

Lifecycle of Non-Priority List school construction grant projects

Looking for similar information about Priority List school construction grant projects? View School Construction Priority List grant process page (CT.gov)


Calendar icon

Step 1: Office of Grants Administration (OGA) Posts Non-Priority Event

Districts can submit applications Non-Priority List applications between the first and tenth of each month for projects that fall into one of the 6 categories specified in 10-283(b).

More information:

Learn about the Non-Priority List application and items needed for submission (CT.gov)

Sample Non-Priority List Application (PDF)

Calendar with Checkmark

Step 2: OGA Reviews Applications

All applications received during a monthly event are reviewed by OGA during that month.
Checklist icon

Step 3: Communication with Districts

After review, OGA will notify applicants as to whether their application is complete or more information is required.
Megaphone icon

Step 4: DAS Plan Review Approval

The district must receive DAS approval of final designs prior to any phase of a project being let out for bid through a pre-bid conformance review. Districts should contact the DAS Plan Review team during early design stages or after receiving grant commitment.

More information:

DAS Plan Review (CT.gov)

building with heart

Step 5: Construction Begins

Once Plan Review approves Phase 1 of the project, construction can begin. Per statute, construction must begin within 2 years of the grant commitment date.
briefcase icon

Step 6: Change Orders

Construction change orders must be submitted to the Plan Review team within six months of being approved in the field.

More information:

Filing school construction change orders (CT.gov)

icon of a dollar sign in a circle

Step 7: Estimated Payments

As work on the project moves forward, the district can submit estimated payment requests for reimbursement. For smaller projects, a District may opt to submit one final payment request in lieu of estimated payments.

More information:

School construction progress payments (CT.gov)

Step 8: Project Completion

Within one year after a certificate of occupancy has been issued for the project, the district must accept the project as complete and file notice of such acceptance with DAS.

 

Icon of a hand in a circle

Step 9: Final Payment Request and Audit

Within one year after filing notice of project completion acceptance, the district must file a request for final payment. OGA then transmits the application to the DAS Audit Unit to conduct an in-depth audit of the project and financials.

More information on final payment request and audit (CT.gov)

Icon of a letter

Step 10: Final Payment / Refund Due

Upon completion of the audit, OGA will process either a release of the final payment for the project, or, if the audit determines the project was overpaid, a notice of refund due to the State.

More information on audit and final payment submissions (CT.gov)

icon of a handshake

Step 11: Project Complete

Once the final audit payment is sent to the district or the refund is received by DAS, the project is deemed to be complete and closed at DAS.