Developing a training plan
Each TAA participant works with an assigned a career counselor from their local American Job Center to guide them through the process and develop an appropriate training plan. Once a plan is developed, the participant will need to obtain program and financial information from the training provider. This information will be documented on form JS-52 Training Proposal for Provider. It includes information such as the type, duration and estimated costs of training.
Training should be of the shortest period needed to achieve the desired results, but in no case can training exceed 130 weeks. Program information should be supplied by academic advisors, deans, or other school officials knowledgeable about the specific program requirements. The financial estimates should be provided by fiscal staff or someone knowledgeable and authorized to provide such information.
The information gathered will be used to develop the service agreement between the training institution and the CTDOL. Although these are just estimates at a specific point in time and the actual expenses may vary, it is very important to have the most complete and accurate figures upfront as possible. Large variances between estimated and actual dollars makes it difficult to account for and reconcile participant training budgets and can be very time consuming to resolve for all parties involved.
In addition to the JS-52 form, you will be given other forms (also located on our Forms Page) that will be needed at various stages and include the following:
- Individual Course Outline: This form is used to break out the training program by specific time periods (semesters, trimesters, summer, etc.), required and elective courses and the number of credits required to complete. This form also includes benchmark periods that will be completed by the TAA counselor and is not meant for the training provider.
- JS-52B – Training Progress and Attendance: It will be necessary to obtain information from the training provider, such as test scores, grades, instructor attestations and attendance reports at regular intervals to measure the student’s performance against pre-established benchmarks.
- Agency Vendor Form (SP-26) and Taxpayer Identification Form (W-9): If new to doing business with the CTDOL, you will be required to fill out these forms in order to invoice and receive payment for services rendered. (An invoice may be submitted prior to the start of training; however, the earliest payment can be made for training related expenses, including tuition, is on the first day of classes).
Once a training plan is approved and a provider selected, approval letters will be sent to both the student and provider. The provider letter will identify the specific terms of the agreement and invoicing instructions.