School Construction Addenda and Change Orders

FAQs

• The construction documents relating to the change order I am submitting start with the letters “TMP”. How do I find out if there is a permanent project number?
  Answer: The designation “TMP” on a project number indicates temporary status. A “TMP” change order would typically only be used if the project has attained “emergency” status, as determined by the Commissioner of DAS. Refer to the contact information at the bottom of this page for information on the permanent project number.
• Our school construction project is progressing but has encountered unanticipated quantities of ledge. A change order to remove this ledge was issued on March 20, but the work cannot start until after the school year ends June 30 and is expected to take up to 3 months, putting completion at September 30th. The work required by this change order will not be completed prior to the 6 month submission requirement. What is the process to be used to meet the requirements of Section 10-286(d) of the State Statues, which clearly indicates that all project change orders or change directives must be submitted within 6 months of issuance?
  Answer: Districts are encouraged to contact our office as soon as a problem which will impact the 6 month deadline requirement is known.
• Are there any situations or conditions on a school construction project where contractor overtime or use of premium time is reimbursable?
  Answer: The use of trade contractor overtime or premium time is typically not reimbursable, and CM’s should carefully evaluate construction schedules to avoid the use of overtime. The only time that overtime may be reimbursable is in the event of a clearly documented hazardous condition at an occupied school that would cause injury or death to a STUDENT if the condition was not remedied immediately, and the only way to correct this situation was through the use of contractor overtime.