As part of our review process for the School Construction Grant Payment Request, please ensure the following documentation is submitted, based on whether your request is for an Estimated or Final payment:
The following applies to Estimated and Final Payment Requests:
- Form 1046S signed by the Superintendent (or their designee)
- Signed vendor invoices
- Proof of payment for each vendor invoice
- Two Site Appraisal Letters (if site acquisition is part of request)
- Plan approval letter for the first payment request which includes construction expenses (excluding rounds 1 and 2 of HVAC grants)
- If a revised cost increase is included, verify figures in column (2) of the payment request form match the approval letter or Public Act details.
- Please note all invoices should be uploaded together as one PDF file. Upload attachments by category (i.e., invoices, proof of payments, Form 1046S) and not individually.
The following applies to Final Payment Requests Only:
- BOE meeting minutes which should include:
- Motion to approve the project as complete
- Signature of recording secretary or Superintendent of Schools
- Date of the meeting
- If the final payment request is submitted one year after the BOE meeting date, please note a 10% late filing fee may apply (in accordance with Section 10-287 of Chapter 173).
- Completed form DAS1049F (formally ED049F) signed and dated with printed names of both the Superintendent and Attorney.
Please also refer to our Payment Request Checklist
Any payment request submitted without the required supporting documentation will be returned to the district for resubmission. This will result in a delay in the processing of your payment request.
Should you need assistance with any of these items or have questions about the submission, feel free to reach out at DAS.GrantsAdministration@ct.gov. We appreciate your attention to detail and collaboration.
Office of Grants Administration
Department of Administrative Services
State of Connecticut
