Employee Travel Information

Employee decides to attend a conference, workshop, or travel.
The travel authorization (TA) is needed for:
- ALL out-of-state travel – including out-of-state travel that is non-state funded.
- Any in-state travel, other than “mileage only” requests which incur a cost of more than $25.
- Any in-service training when the employee is seeking union reimbursement.
Prior to travel, the employee must complete the travel authorization (CO-112) form.
The form (must be signed by the employee, their supervisor, or manager) must be completed 4 weeks prior to travel and submitted to the DAS Business Office AP mailbox DAS.TRAVEL@ct.gov. For SmART agencies please see question #3 on our FAQ page.
DAS Business Office review:

5.a State-Funded and Non-State-Funded Travel (except Union-funded - see below)

DAS will assign a TA number within 3 days of receiving the completed travel request form and backup.
TA number will be sent to the employee, supervisor, or manager.

5.b Union-Funded Travel:

Depending on the employee’s bargaining unit, prior union approval may be required. If so, the DAS Business Office will forward the form to the appropriate union contact for approval.
Once the form is approved by the union, the DAS Business Office will notify the employee, supervisor, or manager of the TA number.
The form will be sent to OSC for approval. OSC approval is required.

To receive reimbursement, the employee must complete the CO17XP-PR form (Employee Payroll Reimbursement).
Total employee expenses requested for reimbursement should match the approved TA. Send the following documentation to DAS.payrollreimburse@ct.gov.
For SmART agencies, please see question #3 on our FAQ page.

CO17XP-PR form (Reimbursement)
Copy of approved CO-112 form
All receipts/documentation to support expenses (receipts are not needed for meals or expenses under $25) (Mileage chart document is available under ”documents/forms”)

3. If actual expenses exceed the original amount of the TA by 10% or more:

You will need to revise the amounts on the original TA (CO-112) form and add “REV” at the end of the TA number. The new supervisor’s or manager’s signatures required
Submit the revised form to DAS.TRAVEL@ct.gov with the Employee Payroll Reimbursement (CO-17XP-PR) form along with documentation.

4. Documentation must match employee expenses.

5. DAS Business Office review:

5.a State-Funded and Non-State-Funded Travel (except Union-funded - see below):

If approved by DAS fiscal, the reimbursement request will be authorized for payment within 2 weeks of receiving the request and forwarded to Payroll for processing.
The travel reimbursement will be received in the employee’s bi-weekly paycheck and will be easily identified.

5.b Union-Funded Travel:

If approved by DAS fiscal, the reimbursement request will be submitted to OSC.
The reimbursement is processed by OSC and is received in the employee’s paycheck.

Notify DAS as soon as possible if your travel, seminar, training, etc. is canceled.

Send an e-mail with the applicable TA number to DAS.TRAVEL@ct.gov