What's Next

1. When a Scrap Request Auction is posted and saved in the Held section it will be reviewed by DAS Surplus Program staff.
2. Once reviewed and approved it will be released and immediately stopped.
3. DAS Surplus Program staff will make a notation authorizing scrap.
4. The system will send an automated email saying the auction has closed.  This is not the Certificate of Destruction.
5. No item should ever be disposed until a CERTIFICATE OF DESTRUCTION is received from DAS Surplus Program staff. 

Scrap Ticket Issued

1. The system will send an email with the CERTIFICATE OF DESTRUCTION and category in the subject line.
2. Follow the instructions in that email.
3. If there is an inventory (asset) item to retire, Core should be updated as retired due to Recycle with the Auction # as authorization.
4. File paperwork per agency policy for audit purposes.  Paperwork (incl. electronic docs) must be retained per the CT State Library Records Retention Schedules guidelines.  If there are questions, contact your agency’s records management liaison officer.

Recycle Ticket Issued

1. No item should ever be disposed until a CERTIFICATE OF DESTRUCTION/RECYCLE is received from DAS Surplus Program staff. 
2. When a Recycle Ticket is received, the vendor on contract must be used to recycle/dispose of electronic items.
3. Contact the vendor and follow the process to schedule a pickup.
4. The completed Surplus of Computer-Laptop-Hard Drive form should be provided to the vendor (electronically or printed, per their instructions).
5. Once a pickup is scheduled, go to Auctions – Closed and enter the auction number as the keyword.  NOTE:  If it doesn’t come up, change the dates under the key word for a wider date range.
6. When the auction populates, click on the NOTES   section and enter the scheduled pickup date/time.
7. At the time of pickup/drop-off, the vendor will provide paperwork.  Scan it for your records.
   - Please Note:  If a scanner is unavailable, take a photo to upload later.
8. Click on the NOTES  section of Closed Auction.  Add the scan as an attachment.
9. If there is an inventory (asset) item to retire, Core should be updated as retired due to Recycle           with the Auction # as authorization.
10. File paperwork per agency policy for audit purposes.  Paperwork (incl. electronic docs) must be         retained per the CT State Library Records Retention Schedules guidelines.  If there are
     questions, contact your agency’s records management liaison officer.