State Surplus Property Auctions for State Agencies to Scrap (All Items)

What's Next

Scrap Request Process
  1. Once a Scrap Request Auction is posted and saved in the Held section it will be reviewed by DAS Surplus Program staff.
  2. Once it is reviewed and approved it will be released and immediately stopped.
  3. DAS Surplus Program staff will make a notation giving authorization for scrapping the item.
  4. You will be notified of this result via email.
  5. No item should ever be disposed until a CERTIFICATE OF DESTRUCTION is received from DAS Surplus staff. 
Scrap Ticket Issued

     1. You will receive an email with your CERTIFICATE OF DESTRUCTION and a specific
         category attached to that.
     2. Please follow the instructions in that email.
     3. If you need to retire an item (asset) in Core, you can now mark that item as retired
         due to Recycle and give the Auction # as authorization.
     4. File your paperwork however appropriate for your agency for audit purposes.
         Paperwork needs to be retained per the CT State Library Records Retention
         Schedules
 guidelines.  If you are unsure, please contact your agency’s records
         management liaison officer.

Recycle Ticket Issued

  1. No item should ever be disposed until a CERTIFICATE OF DESTRUCTION/RECYCLE is received from DAS Surplus staff. 
  2. If you receive a Recycle Ticket for your auction, you must use the vendor on contract to recycle electronic items.
  3. You will need to fill out the vendor's Service Order Form and then follow the instructions on the form for scheduling a pickup.
  4. You should also attach a copy of the completed Surplus of Computer-Laptop-Hard Drive form.
  5. Once you have a pickup scheduled with the vendor, please go to Auctions – Closed and enter the auction number as the keyword.  NOTE:  If it doesn’t come up, change the dates under the key word for a wider date range.
  6. Once you see the auction listed, click on the NOTES PS Icon - Notes  section and make a note of the pickup date/time.
  7. The vendor will give you paperwork at the time of pickup or drop off.  Scan it and for your records.
    - Please Note:  If you do not have a scanner available, put the ID on the receipt and take a photo of that to upload later.
  8. Click on NOTES PS Icon - Notes section of your Closed Auction.  Add the scan as an attachment.
  9. If you need to retire an item (asset) in Core, you can now mark that item as retired due to Recycle and give the Auction # as authorization.
  10. File your paperwork however appropriate for your agency for audit purposes. Paperwork needs to be retained per the CT State Library Records Retention Schedules guidelines.  If you are unsure, please contact your agency’s records management liaison officer.