What vaccine and testing information do I need to submit to the state as a contractor? Do I need to retain anything additional?

In order to be compliant with the law, contractors must do the following: 

Complete an initial attestation regarding the vaccination status of their contract workers using a form found on the state’s procurement platform, CT Source. This form requires contractors to (1) provide aggregate employee vaccination and testing data, and (2) attest to the fact that the data being reported is true, and that they plan to continue complying with the law.  

Provide an updated attestation to the State on a monthly basis. This information will need to be submitted on an monthly basis, even if there have been no changes to their employee base.

Maintain the following records in their files, either on paper or electronically: 

• A roster of workers and their compliance status: A master roster of all contract workers subject to the mandate, including individual status as:  
  • Fully vaccinated;  
  • Having received their first dose of a two-dose vaccine and the scheduled date of their second dose appointment (note that these individuals must submit weekly test results until they are fully vaccinated);  
  • Having been granted a medical or religious exemption
• Vaccination records: The vaccination records for each vaccinated worker, and a signed declaration of authenticity of any vaccination record submitted as proof of vaccination  
• Vaccination Exemption forms: Completed, signed, and approved medical or religious exemption forms for each exempt employee  
• Test results: Proof of the results of a weekly COVID-19 test for each individual who is not fully vaccinated and who has not had a documented COVID-19 infection in the prior 90 days 
• COVID-19 infection documentation: Completed and provider-certified request for a temporary waiver from testing with a documented COVID-19 infection in the prior 90 days  
• A copy of attestation forms from each subcontractor: A copy of attestation forms submitted by subcontractors in the form and manner directed by the state on the state’s procurement platform, CT Source. 

While the supporting vaccine and testing documentation retained by contractors in their business files is not required to be submitted to the State on a regular basis, the State may request access to said documentation in certain circumstances in the future.  To provide our contractors with an easy, seamless way to report the vaccination and testing status and of their contract workers, the State has developed an online form that can be submitted through its procurement system, CTsource.  

Contractors who are not registered for CTsource can create a Supplier profile on the CTsource login page. A guide for how to create such a registration can be found here. In some cases, state agencies may request submission of data via a separate electronic pdf form.

Acceptable forms of proof of vaccination from contract workers and subcontractors are as follows:

• Valid CDC Vaccination Card 
• Record from the individual’s vaccine provider indicating the vaccine manufacturer and the date(s) administered 
• Certificate from the Vaccine Administration Management System (“VAMS”) 
• Copy of the individual’s official immunization record from the Connecticut Immunization Information System, CT WiZ.  

When contractors are collecting this backup documentation from their contract workers and subcontractors to maintain in their own business’s files, it is recommended – but not required – that contractors use state templates for items such as declarations of vaccination authenticity, medical and religious exemptions, and temporary waivers from weekly testing based on prior COVID-19 infection. Those templates, and all other relevant forms, can be found on our Documents and Forms page.