Human Resources and Labor Relations Centralization

What's Next

Through the signing of Executive Order 2, Governor Lamont created a Human Resources & Labor Relations Centralization Initiative Steering Committee, co-chaired by Department of Administrative Services (DAS) Commissioner Josh Geballe and Office of Policy and Management (OPM) Secretary Melissa McCaw. The Steering Committee is charged with providing governance for the initiative and oversight of the planning and implementation of a human resources centralization plan. Membership includes Chief Operating Officer, Paul Mounds, Jr. and a combination of other agency heads who represent a cross-section of affected departments and agencies to ensure varying perspectives and operational needs are taken into account in the modernization and centralization process.

If you have not done so already, please review this website to keep abreast of the Committee’s progress and review information and other related resources about the initiative.

 

Updated October 31, 2019

The Human Resources & Labor Relations Centralization Initiative Steering Committee convened for its second meeting on October 28, 2019. Below is the progress update shared with all in-scope agency Commissioners today.

 

Thank you for your patience, support and optimism as we work to formalize our transition plan for centralized Human Resources and Labor Relations in the State of Connecticut. We are excited about this initiative that is underway and your partnership and role is critical to its success. We would like to provide you with an update on the progress to date. First, this letter is to inform you that DAS and OPM have completed a detailed multi-year financial plan for our Human Resources and Labor Relations centralization initiative as directed by Executive Order No. 2

 

We encourage you to review the updated information on our website that includes new and updated details of each functional area and our attached implementation timeline. A critical component of our plan development included a comprehensive review and revision of the job classes needed to implement the centralization of Human Resources and Labor Relations. The new and/or updated job classes that DAS and OPM/OLR will be utilizing are available for view on the State’s Online Employment Center.

 

To begin, DAS and OPM/OLR will be posting job openings for the leadership roles within the DAS and OPM/OLR operating structures on or about November 4. Recruitment for these leadership roles is scheduled to occur between November 4 and 12.

 

While such recruitment is underway, DAS and OPM/OLR will immediately begin work to notify and transition affected employees to the new job classes in situations where there is no impact to current pay levels. In situations where affected employees are currently in higher job classes, those employees will be administratively “red-circled” in their current job class (i.e., level of pay saved). When vacated, those positions will be filled using the appropriate new job class. Future promotional opportunities will be posted and handled through a competitive process. Through this process, all employees will be notified of their transitioned role in the new centralized structure. Please take some time to familiarize yourself with the updated organizational structure and its functional areas.

 

As you will note, this plan takes into account that, like our State workforce as a whole, we will experience the attrition of approximately one-third of our in-scope Human Resources and Labor Relations workforce by July 1, 2022. As we have expressed before, this is both a risk to mitigate and an opportunity to capitalize upon with proper planning. While we presently have approximately 350 Human Resources and Labor Relations employees, we expect that number to decrease through natural attrition over the next three years, offset by the filling of approximately one position for every two to three vacancies created, and then stabilizing at approximately 280 employees by FY 22-23. We believe this is the appropriate staffing level for an employer of our size when also factoring the benefits of centralization and additional technology and digitization that increases self-service and reduces certain labor intensive tasks.  

 

Please be assured that we will continue to provide timely updates and solicit your feedback as this transition is implemented. Thank you for your commitment to our great State and your contribution to the success of this important initiative.

 

Should you have any questions or concerns pertaining to this initiative, please continue to e-mail them to HR.Centralization@ct.gov.

 

 

Updated September 25, 2019

The Human Resources & Labor Relations Centralization Initiative Steering Committee held its first meeting on September 16, 2019. Below is the progress update that was shared with all in-scope agency Commissioners following the meeting.

Over the past several months DAS and OPM staffs:

•Have identified, drafted, and are in the process of finalizing the necessary job classes to support the proposed structure

•Continue to work through a detailed multi-year financial plan aimed at delivering the best possible services at the lowest possible cost

•Have begun the internal facilities work and property coordination necessary to move the Human Resources employees identified to move to 450 Columbus Blvd in approximately the Fall of 2020.As a reminder this includes about 2/3 of in-scope employees, with approximately 1/3 staying on site at their agencies serving as your HR business partners and labor relations support in our hybrid model.

•Have drafted an IT Investment Program application that enables the physical centralization of operations and provides automation for manual, repetitive tasks. A key aspect of this application is the State’s pursuit of a Human Resources Delivery System that will 1) digitize HR records to enable online file maintenance and use from any location and 2) provide case management functionality so that work can be consistently and efficiently routed in accordance with future workflows.

In the coming weeks we expect to begin recruiting for key leadership roles for each functional area.  Once identified, these selected individuals will work to form their respective functional areas within the framework of the financial plan and job classes. Please be reassured that once the leadership teams of the DAS and OPM portions of the human resources centralization are complete, they will begin to assign and involve existing employees in the operational planning process for the functional areas they are assigned.  All such communications will begin with agency heads, followed by the affected employees.

We are mindful that recently vacated Human Resources and Labor Relations positions are on hold for refill pending the rollout of the HR centralization. Our teams are aiming to complete the centralization planning process as thoughtfully and expeditiously as possible. In the interim, if there are specific challenges your agency is facing that warrant attention, please do not hesitate to bring to our attention.

Looking forward, resource impacts associated with the human resources centralization will be addressed as part of the process of developing budget adjustments that will be presented by the Governor in February.  While OPM will be centrally developing any required budget adjustments over the coming months, agency input is welcomed and should be communicated directly to the agency’s assigned analyst.

We want to ensure that the lines of communication remain open. If you have questions or concerns pertaining to this initiative, please e-mail them to HR.Centralization@ct.gov.