All About CT WiZ
The official Immunization Information System for Connecticut.
Quick Links (for Providers/School Nurses/Local Health Departments):
If you were vaccinated in Connecticut and wish to access your immunization record, please click on the link below and view the frequently asked questions and instructions. (Note: The Connecticut Department of Public Health does not issue replacement 'CDC COVID-19 Vaccination Cards' to the public.)
If you need assistance by phone, you may call our main line at (860) 509-7929 Monday-Friday 8:30am-4:30pm during business hours.
General Questions on CT WiZ
- What is CT WiZ?
- What are the benefits of CT WiZ?
- How do I know if I or my child is enrolled in CT WiZ?
- What are the CT WiZ reporting requirements, regulations and mandates?
- How are patients notified of their automatic inclusion in CT WiZ?
- How can patients enroll in CT WiZ?
- How do patients opt out of inclusion in CT WiZ?
- Will reporting to CT WiZ violate HIPAA requirements?
- Who has access to the information in CT WiZ?
Access to CT WiZ for Health Care Providers
- How do I request a user name and password for CT WiZ?
- View our CT WiZ training page for training materials
General Questions for Health Care Professionals
- What are the benefits of CT WiZ to our clinics?
- What is the cost of using CT WiZ in my office?
- Are practices that administer vaccines required to report to CT WiZ?
- How are vaccination histories of patients reported to CT WiZ?
- A new patient transferred into my office, how can I obtain their immunization record?
- My office is extremely busy and short-staffed, who can I call to assist with conducting outreach on patients lost to follow up?
- Where can I get help with CT WiZ?
CT WiZ is the statewide Immunization Information System (IIS) designed to meet national standard requirements for effective tracking and administration of immunizations in a public health setting. It is a web-based database that maintains complete, accurate, and secure immunization records for patients vaccinated in Connecticut. All personal information including immunization status and dates of immunization of individuals shall be confidential as required by Connecticut law.
CT WiZ meets the IIS National Standards with the following features!
- View and print official immunization certificates for schools, childcare, camps, college, work and travel.
- Order your vaccines, report doses administered and track your inventory all in one system.
- Enables bi-directional (query and response) electronic data exchange with your electronic health record system (EHR).
- Electronically query your patients' previous immunization records and consolidate them into one record.
- Assess your coverage rates with Immunization Coverage Rate Reports.
- View the “Recommender”, which forecasts vaccinations that are invalid, due and overdue to help avoid under and over-vaccinations.
- Run reminder/Recall Reports.
- "Don't Be Late. Catch the CT WiZ Bus. CT WiZ is your ride to get kids vaccinated on-time and ready for school" (video) August 12, 2020
All personal information including immunization status and dates of immunization of individuals shall be confidential as required by Connecticut law. Only the parent(s)/child’s legal guardian, child’s doctor, or health care workers who can assist with missed opportunities or missed immunizations have access to CT WiZ information.
Research has shown that both patients and doctors overestimate the rates at which they are fully immunized. Patients are often unaware of immunization schedule recommendations and doctors often overlook 1-2 immunizations.
CT WiZ can:
- Give providers easy access to a permanent record of your/your child’s shots even if you move away from Connecticut or your doctor retires.
- Let a doctor find your/your child’s history in a secure system if you forget the record.
- Give parents the official immunization records needed for child care, school or camp.
- Give patients the official immunization records needed for college, work requirements or travel.
CT WiZ has been a statewide immunization information system since 1998. All children born in CT are automatically enrolled from birth certificate records. Patients vaccinated in CT are enrolled when their provider reports their vaccines administered to CT WiZ.
Find the reporting requirements, regulations and mandates at State of CT Regulations regarding CT WiZ.
CT WiZ is an “opt out” system, per State regulations; this means that patients are automatically included unless they decide to opt out. A Notice to Patients About Reporting to CT WiZ is posted at healthcare provider offices that are reporting immunization doses administered to patients through a secure, confidential electronic interface. In addition, Connecticut hospital birth packets and home birth packets include this information for new parents. The Notice to Patients About Reporting to CT WiZ notifies parents of their child's automatic enrollment in CT WiZ.
Some patients, either new to Connecticut or who previously opted out, may wish to enroll or re-enroll in CT WiZ. Please submit your request to enroll in CT WiZ, along with your proof of identification, by this process below:
- Click here to complete the secure online form. Select the ‘Other’ box. Note in the box that you want to enroll in CT WiZ and include the: first and last name, date of birth, address, phone number, email, name and town of doctor for the person you are enrolling (yourself or your child under age 18). Attach your proof of identification and hit submit.
- Or send a letter including the: first and last name, date of birth, address, phone number, email, and name and town of the doctor for the person you are enrolling (yourself or your child under age 18), or send the completed enrollment form (Click here for an English CT WiZ Enrollment form. Click here for a Spanish CT WiZ Enrollment form.) Attach a copy of your proof of identification. Mail to: CT Department of Public Health, Immunization Program, 410 Capitol Avenue, MS# 11 MUN, Hartford, CT 06134. Or fax the letter or form to: (860) 707-1925.
- Please do not email this request. Please only use the secure options as listed above when sending patient information.
Connecticut Department of Public Health staff will process your request for enrollment into CT WiZ. Once enrolled, you will be able to access your immunization record. Click here for how to request or access your immunization record.
CT WiZ records are kept confidential by law. Only healthcare workers and the patient themselves can access immunization records. The information will not be shared with any other people or any other agency unless you have signed a Release of Information. Patients who are in CT WiZ are able to access their immunization record electronically using the secure online CT WiZ Public Portal. If you opt out, CT WiZ will no longer maintain your immunization record and you will not be able to access your immunization record from the CT WiZ Public Portal.
A Notice to Patients About Reporting to CT WiZ is posted at the point of vaccination at healthcare provider offices to notify patients of their enrollment into CT WiZ. The immunization record of the patient shall be reported to and maintained by CT WiZ unless the patient, or for a minor, their parent or guardian submits a written request to the CT Department of Public Health (DPH) requesting that the immunization record no longer be maintained.
Should someone wish to opt out, the written request should include the person's full legal name, date of birth, and address so staff can locate the individual that is opting out in the system. Routine emailed messages are not considered to be a secure mode of communication. For the confidentiality of your patient information, please do not email your opt out request. Requests to opt out should be mailed or faxed to:
CT DPH, CT WiZ
410 Capitol Avenue, MS # 11 MUN
Hartford, CT 06134-0308
Once the request is received, CT WiZ shall no longer update nor make available that immunization record as specified in section 19a-7h-4 of the Regulations of Connecticut State Agencies.
Should you wish to opt back in, please call the DPH Immunization Program (860) 509-7929 or submit the CT WiZ Enrollment Form, found at: CT WiZ FAQs. Proof of identification is required to opt back into CT WiZ.
No. Physicians are authorized to disclose immunization histories to the CT WiZ Program and its authorized agents without patient authorization or opportunity to object because:
- It is required by law.
- It is part of public health activities.
The information that we request is what is minimally necessary to satisfy the objective of the state registry. Practices should however keep an accounting of each disclosure that is made to CT WIZ.
Click here for more information regarding the impact of the HIPAA Privacy rule on public health.
Connecticut state law requires that information in CT WiZ be kept confidential. Access to CT WiZ is determined by state law and is approved by the Department of Public Health for healthcare providers to access their patients' records, local health directors to access their residents' records to enable provision of outreach to raise immunization rates, and school nurses to access their students' records. All CT WiZ users must sign a user agreement and confidentiality agreement.
The information will not be shared with any other people or any other agency unless you have signed a Release of Information and sent it to the Department of Public Health by mail, fax or through our secure online form. Please click here for the form in English-Spanish (pdf). For confidentiality of your patients information, please do not email this form.
Connecticut residents can access their official immunization record through the CT WiZ Public Portal.
For more information about how to request a CT WiZ User account, access issues and troubleshooting: CT WiZ User Account Only system users need to request a user account; people seeking their immunization record through the CT WiZ public portal do not need user access.
The following are benefits for your pediatric practice:
- View or print the Official Immunization Record which includes the immunization status as reported to CT WiZ.
- Obtain immunization histories on patients who transfer to your clinic from any other clinic in the state.
- Have easy access to the first hepatitis B shot given in the birth hospital.
- View the patient’s Immunization Medical Home and use the Recommender to see the earliest, recommended, overdue, and latest dates to administer that vaccine to that patient.
- Refer “late” patients to outreach services by our Local IAP Coordinators.
- You can run your own Reminder/Recall Report to find patients that are not up to date.
The only cost associated with using CT WIZ is the monthly fee of your Internet Service Provider (Edge, Chrome, Firefox, Mozilla, etc.)
Yes. Connecticut State regulations states that all offices that administer vaccines to children must report them to the state registry.
Click here for the CT WiZ Confidentiality Agreement CT WIZ.
Healthcare providers request access to CT WiZ and the CT Department of Public Health (DPH) reviews and approves their access to CT WiZ. These provider users must sign a user agreement and confidentiality agreement to access CT WiZ. Providers either report immunizations into CT WiZ directly or from their electronic health records (EHRs) electronically into CT WiZ.
If your previous record is not in CT WiZ, for additional tips on locating old immunization records:
- Contacts for Immunization Records | CDC and select the state website or phone number.
Check CT WiZ to see if the patient’s immunization record is up to date. View the training materials on how to search for a patient, view the immunization record, and view the recommender here: CT WiZ Patient Management
The Official Immunization Record includes the patient's immunization status as reported to the CT WiZ Program, including name and date of each vaccine dose given or permanently exempted, and name and birth date of the patient.
Immunization Action Plan Coordinators, or IAP’s, are people contracted through the State Health Department to raise immunization rates in target areas of the state that are at risk for being under-immunized. There are 9 IAP areas in the state of Connecticut. One of the ways IAP’s help to raise rates is to help the pediatric providers in their offices. IAP’s can:
- Conduct outreach on hard-to-reach kids in need of immunizations (i.e. phone calls, post cards, home visits.)
- Identify the correct primary care provider when the office has not seen the child in their office.
- Serve as a local resource for the latest information on immunization. They will provide you with regular updates on new recommendations, new vaccines, and changes in the law, etc.
Click here for a list of IAP Coordinators in the state, Outreach Staff Contacts and for a Map of towns/cities served by IAP coordinators.
How do I access help in CT WiZ shows you where in CT WiZ to get screen level information and videos to help you.
You can also find printable training materials at CT WiZ Training.
If you are having technical issues with the system, find help at CT WiZ Technical Support.