Find training materials, resources, and job aids related to payroll in Core-CT.
Payroll schedules and calendars
- 2024 Payroll processing schedule (PDF)
- 2025 Payroll processing schedule (PDF)
- 2026 Payroll processing schedule (PDF)
eLearning modules
- L100 ePay Self Service - View Core-CT guidance to access paycheck data details, view and print paychecks, and to request or withdraw paperless paycheck consent.
Trainings
- Introduction to payroll processing training - This training module provides a broad overview of payroll processing for those working in payroll offices across the state.
- Introduction to payroll processing training - transcript (PDF)
Payroll Guides
- Employee pay codes and pay differentials guide (PDF) - This guide provides a comprehensive overview of employee pay codes and pay differentials, including definitions, usage notes, and cross-references. It is designed to help payroll, HR, and employees accurately report and interpret pay-related entries in the system.
- Guía de Códigos de Pago y Diferenciales Salariales para Empleados (PDF) - Esta guía ofrece una visión completa de los códigos salariales de los empleados y diferencias salariales, incluyendo definiciones, notas de uso y referencias cruzadas. Está diseñado para ayudar a nóminas, recursos humanos y empleados a informar e interpretar con precisión las entradas relacionadas con la remuneración en el sistema.
Payroll job aids
Account codes
- Account code mapping (PDF) - Provides information on how Account Codes in Financials are used to create the Combo Code in HRMS.
- Account mapping document (PDF) - Provides information on how earnings, deductions and taxes are mapped from HRMS to expenditure accounts in Financials.
Deductions and payroll adjustments
- 2025 refund of excess social security/ medicare tax request form (DOCX)
- 2026 refund of excess social security/ medicare tax request form (PDF)
- Create additional pay (PDF) - Set up earnings that an employee will receive in addition to their regular base pay.
- Employee-employer share of retirement (XLS) - Provides mapping for employee retirement deduction and the matching employer deduction.
- General deduction retirement codes (PDF) - Lists general deduction retirement codes and the descriptions.
- General deduction codes (PDF) - Lists general deduction codes and the descriptions.
- Tier retirement deductions codes (PDF) - Lists the retirement deduction codes as well as the general deduction codes associated with all retirement plans. Use this job aid to set up all retirement deductions codes.
- Federal tax change (PDF) - Learn how to process new employee W-4 elections or make changes to a current employee’s federal tax election.
- State tax change (PDF) - Learn how to process new employee CT-W4 elections or make changes to current employee’s state tax selection.
- W4 exemption acknowledgment (PDF) - View form to claim exemption from tax withholding.
- Adjusting tax periods for SEBAC 2017 lump sum payment (PDF) - Learn how to designate the number of tax periods for those employees who want to distribute their taxes over multiple weeks.
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OPEB Refunds to Terminated Employees (PDF) - This job aid explains the conditions under which an employee, terminating from State employment, is entitled to a refund of Retirement Health Fund contributions (otherwise known as OPEB) and how to process the transaction.
- Union dues (PDF) - Learn how set up, change, or stop an employee’s union dues deduction.
Direct deposit
- Direct deposit administration (PDF) - Learn how to enter employee direct deposit information for checking or savings bank accounts on behalf of their employees.
- Earn codes (XLS) - View earn codes for employee hours worked.
- Credit union dedutions (PDF) - Learn how to add, change, or terminate an employee's credit union deduction.
Employee identification and status
- Non-resident alien setup (PDF) - Provides instructions on how to set up payroll taxed for non-resident aliens.
- PFMLA implementation State of CT non-union employees (PDF) - Lists which employees are considered non-union for PFMLA implementation by Core-CT.
- Employee record number (PDF) - Learn how the employee record number (Empl Record) in CoreCT works when an employee has more than one Empl Record.
Paycheck/ advice
- Active payroll payment cancellation (PDF) - Learn how to re-issue a paycheck, issue a stop payment and initiate an ACH direct deposit reversal using the CO964 form. This could be the result of a lost or damaged physical check or an errant ACH deposit transaction.
- Earnings categories roll-up for paycheck and advices (PDF) - Describes how various earning codes are rolled up for display on paychecks and advices.
- Employee payroll comments (PDF) - Learn how agencies can add notes to the Employee Payroll Comments section in Core-CT.
- Online check request instructions (PDF) - Learn how to request an online check.
- Online check request form (DOCX) - Use this form to request an online (petty cash) check for an employee.
- Pay corrections template (XLS) - Use this form to request a paycheck adjustment after final calculation is complete.
- Pay correction override spreadsheet (PDF) - Learn how to process manual overrides and pay corrections using the pay corrections spreadsheet.
- Review paycheck (PDF) - Learn how to use the review paycheck page to see an employee’s paycheck before, or after, it is issued.
- W2 reissue request instructions (PDF) - Learn how to request a reissue of an employee's W2.
- W2 reissue request form - Use this online form to request a reissue of an employee's W2 for tax years 2003-2010.
- W2 reissue request form (PDF) - Use this form to request a reissue of an employee's W2 for tax years prior to 2003.
- How to access your W2 using a screen reader (PDF) - Learn how to access your W2 and use a screen reader to review its contents.
Projects costing
- Payroll distribution with projects costing (PDF) - Provides information on payroll and financial integration when Projects Costing is used.
Reports
- Payroll reports (PDF) - Provides list of payroll reports available. Includes information on how the report is run, how often it is run, which security roles can view it and what is contained on the report.
- 2025 social security & medicare wage max (FICA) (PDF) - Lists the 2025 social security and medicare tax rate.