Need help with accounts payable topics in Core-CT? We’ve assembled a host of training resources, job aids, and more to help you use Core-CT to complete accounts payable tasks. Explore the topics below for more specific guidance and information.
Accounts payable job aids
- Accounts payable approvals (PDF) - Learn the process of form and voucher approval in Core-CT through the Approvals Tile.
- Accounts payable FAQs (PDF) - Find answers to common questions about Core-CT accounts payable functions in Core-CT.
- Adding/updating origins for purchasing and accounts payable (PDS) - Learn how to manage points of origin to purchase orders and vouchers.
- Allocate by percentage (PDF) - Learn when and how to use the ‘Allocate by Percentage’ function on the Invoice Information page of the voucher component.
- Approval: Placing a voucher on approval hold (PDF) - Learn when and how to place a voucher on approval “Hold” in the Approvals tile under Accounts Payable.
- Audit Logs: Overview of accounts payable Audit Logs (PDF) - Get to know the Audit Log, which enables users to access a record of events related to a voucher.
- Audit Logs: Using the View Audit Log link (PDF) - Learn how to view information about prior actions taken in Accounts Payable, so that they can be reviewed after the fact.
- Reviewing a voucher to determine why it has has not been paid (PDF) - Learn what to look for to find out why a voucher has not yet been paid.
- Guide to resolving document tolerance exceptions ( PDF) - Learn when and how to correct the exceptions when there are differences between purchase order distribution lines and voucher distribution lines.
- Excel to XML voucher upload (PDF) - Learn how and when to upload vouchers as XML files to lessen the load of creating high-volume online vouchers individually.
- Review exceptions through AP WorkCenter (PDF) - Learn how to use the Accounts Payable WorkCenter to see any exceptions that your voucher may have without having to run reports.
- FYE scorecard queries (PDF) - Get to know the 7 queries developed and placed on the AP WorkCenter for monitoring vouchers.
- Guide to resolving match exceptions (PDF) - Learn how to correct PO voucher exceptions so that they can go through the Accounts Payable Matching process.
- Incentives (PDF) - Learn about cost saving incentives from suppliers who enter into contracts with the State and how to define those terms in Core-CT.
- Incorrect GIRO deposits (PDF) - Find information for Core-CT Accounts Payable processors on how to make GIRO payments and what to do about erroneous payments.
- Interface: CTAPI001 - one time file layout (XLS) - Access the Accounts Payable On-Time Voucher Interface File Layout spreadsheet.
- Interface: Voucher interface guide (PDF) - Learn the basics of the Accounts Payable Interface, interface types, and more.
- Month-end voucher timeline (PDF) - Learn the process Accounts Payable module performs at the end of every month to budget check and reconcile transactions for all expenditures.
- Month-end/year-end cleanup (PDF) - Find a checklist of tasks agencies should complete to manage their vouchers to prevent excessive cleanup at year-end.
- Negative supplier account balances (PDF) - Learn how to pull reports on and manage "supplier" accounts with credit balances, meaning that the "supplier" owes the agency money.
- Offset amount (PDF) - Learn about the Offset Amount link on the invoice information page, which shows if there is an open offset related to the supplier that is being paid.
- Overview of accounts payable changes (PDF) - Get to know recent updates to the Accounts Payable workspace in Core-CT.
- Pay terms request form (XLS) - Access the request form to make changes to the payment terms of a supplier contract.
- Payment cancellation - Online process (PDF) - Learn how to cancel a payment to a supplier when a voucher is created in error.
- Payment calculator data pages (PDF) - Learn about Data Pages, which contain information about project parameters taken directly from the application and used for the Payment Calculator.
- PCard: PCard enhancements (PDF) - Learn about enhancements to the PCard system and processes in Core-CT.
- PCard: Reviewing PCard voucher payment status (PDF) - Learn how to review the status of a PCard voucher payment in Core-CT.
- Penalties: How to handle penalties with receipt and voucher creation (PDF) - Find out how to enter penalties into a Receiver in Core-CT and record penalty information on a voucher.
- Reports: Running XML reports (PDF) - Learn when and how to run and view XLM reports in Core-CT.
- Search criteria, creating and naming (PDF) - Learn how to name and save frequently used search field criteria when running a supplier, payment, or voucher inquiry.
- Segregation of duties grid (PDF) - Explore our grid that explains the differences in accounts payable duties by role within the organization.
- Session defaults (PDF) - Learn how to use Session Defaults, which enable users to apply the same set of values to vouchers entered during a Core-CT session.
- Supplier functionality (PDF) - Discover the various functions that are available within the supplier category in Core-CT.
- Supplier search by Tax ID Number (PDF) - Learn how to search suppliers to the State of CT in Core-CT by Tax ID Number, despite system changes.
- Supplier search format guidelines (PDF) - Learn the basic rules and more specific guidance to search for a particular supplier in Core-CT..
- Supplier update request form process (online) (PPT) - Learn about the process to request an update to supplier information in Core-CT.
- Template: Origin template (XLS) - Access the template for requesting the origin of a voucher or set of vouchers.
- Voucher life cycle (PDF) - Get to know the full process of creating and paying a payment voucher using Core-CT.
- Voucher search by Tax ID Number (PDF) - Learn how to search payment vouchers in Core-CT by Tax ID Number, despite system changes.
- Voucher styles and their uses (PDF) - Learn about the different types of vouchers and their intended use in Core-CT, along with important guidelines.
- Withholding: Determining withholding (PDF) - View a flowchart to help determine whether to check the withholding box on the supplier identifying information page.
- WorkCenter: Accounts payable WorkCenter (Fluid) (PDF) - Learn the basics of the Accounts Payable WorkCenter, the revamped navigational center for Core-CT users. It features an efficient Fluid look to help users access frequently used pages, based on their Accounts Payable security roles.
- WorkCenter: WorkCenter personalization (PDF) - Learn how to personalize your Accounts Payable WorkCenter to be most efficient to your role with the State.