Good morning CT BI and AR Teams,
Core-CT AR/BI modules will close the June 2026 accounting period and the 2026 Fiscal Year as follows:
BILLING:
There will be a Billing Lockout implemented from June 30th at 2:00 PM to July 1st at 7:00 AM
This means agencies except for Revolving Funds agencies (DASS1 and DOCS1) have until Wednesday, June 30th, 2026, by 2:00 PM to complete all the following Transactions with a June accounting date:
1. Bills in RDY Status must be set to CAN (Canceled) Status and Deleted. If needed in the new Fiscal Year they should be redone on or after 7/1/2026.
2. All duties in the FYE26 Fiscal Year-End AR/BI FYE Tasks under Billing
3. Billing Interfaces: aim to complete uploading files and processing bills by June 26, 2026, to avoid last-minute issues.
Revolving Funds agencies (DASS1 and DOCS1) have until Wednesday July 7th by 10:00 AM
ACCOUNTS RECEIVABLE:
1. Maintenance Worksheets must be completed or deleted by COB 6/26
Core-CT Navigation: AR > Receivables Maintenance > Maintenance Worksheet > Update Worksheet
All agencies, including DASS1 and DOCS1, have until Wednesday July 7th by 10:00 AM to complete the following AR Transactions with a June accounting date:
1. AR Deposits
Core-CT Navigation: AR > Payments > Online Payments > Regular Deposits
2. Payment Worksheets
Core-CT Navigation: AR > Payments > Apply Payments > Apply/Update/Finalize Payment Worksheet
3. All items in the FYE26 Fiscal Year-End AR/BI FYE Tasks under Accounts Receivable
We strongly urge all agencies to complete their closing tasks by the dates on the chart below, and to use Pending Receipts coding only when necessary. After the 10:00 AM batch run on July 7, 2026, the OSC Budget & Financial Analysis Division (OSC BFA) will apply Pending Receipts coding to any outstanding deposits. Agencies must submit the related GL Journal corrections before GL month-end/year-end close (7/9/2026).
Task/Module:
All Agencies (Except Revolving Fund Agencies DASS1 & DOCS1):
- Last Day for Billing Interfaces to be Uploaded: Friday 6/26/26 (evening). Invoices will be available on Monday 6/29/26.
- Billing Module Lockout/Closes: Closes Tuesday 6/30/26 by 2:00 PM
- Accounts Receivable Module Closes: Closes Tuesday 7/07/26 after 10:00 AM Batch
Revolving Fund Agencies (DASS1 & DOCS1):
- Last Day for Billing Interfaces to be Uploaded: Monday 7/06/25 (evening - the latest!). Invoices will be available on Tuesday 7/07/26 with only a half day to process – plan accordingly
- Billing Lockout/Closes: Closes Tuesday 7/07/26 by 10:00 AM
- Accounts Receivable Module Closes: Closes Tuesday 7/07/26 after 10:00 AM Batch
Important resources for AR deposit–related questions:
1. For GIRO deposits from other agencies, please contact the originating agency.
2. For GIRO deposits with Location OSCIP, contact your agency’s Accounts Payable unit for supporting documentation (Bi-weekly Payroll Recovery Report) and refer to the Location OSCIP Deposits job-aid. For additional information, contact OSC Payroll Division Director Mark Bissoni at mark.bissoni@ct.gov.
3. For deposit coding questions not addressed in the State Accounting Manual, contact the OSC BFA Team at generalaccountingOSC@ct.gov.
4. For GIRO deposits incorrectly assigned to your agency, follow the GIRO Deposit Issues job-aid and contact OTT Cash Management at ott.ar@ct.gov for further assistance. Please avoid waiting until the final day of AR close, as both OTT and the owning agency need time to research and update the deposit.
5. For other issues, please submit a Core-CT Help Desk ticket via HELIX at https://ctgov-dwp.onbmc.com/. Examples include applying payments to AR open items, direct journal payments, $0 deposits, deposits not dropping from the picklist, or last-minute OTT re-codes that require additional processing time.
Please also review your agency’s AR contacts and submit update requests via a HELIX ticket.
Cordially,
Core-CT AR/BI Team