Organic Market Development Grant Reimbursement and Reporting Information for Subrecipients

 

Subrecipients of the Organic Market Development Grant Program are required to utilize templates provided by the USDA for reimbursement requests along with semi-annual and final reports.

Questions regarding the Organic Market Development Grant can be directed to Alison Grabarz, Alison.Grabarz@ct.gov .

Reimbursement Request Form: All requests for reimbursement should be submitted on a quarterly basis and include the Reimbursement Request Form and invoice from the organization.

Download the Reimbursement Request Form

Semi-Annual Performance Progress Reports

Performance Progress Reports: Due by January 30 and July 30 of each program year.

Click here to download the template

Template Download Steps

  • Download and save the document to your computer desktop or a file. 
  •  Open Adobe Acrobat software on your computer.
  • Open the document in Adobe Acrobat.
  • Opening the document in a web browser may result in an error.
  • Adobe Acrobat Reader is a free software program. Keep it updated!

Tips to Complete the Performance Report

  • Use the provided templates.
  •  Templates are dynamic – selecting the box that indicates the report is final will change the template from an annual report to a final report format.
  • Stay within the character limits.
  • Complete all sections.

Final Financial Report with Source Documentation

The final financial report (utilize the Reimbursement Request Form) must have source documentation (invoices, receipts, etc.) submitted to justify the final financial report.

Expenses associated with salary and/or fringe should have time sheets with the subrecipients fringe rate included.

Payment Terms, Appendix A

Each MOU or contract includes an Appendix A, Payment Terms which explains how to request a reimbursement.  

Allowable and Unallowable Costs

If there is a question on an expense, please refer to the Terms and Conditions for allowable and unallowable expenses.

Necessary Pre-Approvals

The following project changes require DoAg and/or USDA approval prior to the change. Please contact Alison Grabarz or refer to your agreement for additional information associated with one of the following:

1. Change in key personnel

2. Budget changes of 10% or more

3. Project scope

4. Time extensions