Laws/Regulations

• Electronic Code of Federal Regulations (ECFR) 2 CFR Part 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)
• Appendix II to Part 200: Contract Provisions for Non-Federal Entity Contracts Under Federal Awards
• Laws and Regulations for Child Nutrition Programs (CSDE webpage)
• Nondiscrimination Statements: USDA and CSDE (CSDE webpage)

USDA Policy Memos

Allowable Purchases  |   Buy American  |   Federal Requirements  |   Micro-purchases
Procurement Reviews  |   Questions and Answers  |   Recordkeeping

Allowable Purchases

• USDA Memo SP 18-2025: Guidance on Fees for Electronic Payment Services in the School Meal Programs
• USDA Memo SP 11-2025, CACFP 09-2025, and SFSP 05-2025: Using Federal Funds to Purchase Local Foods
• USDA Memo SP 48-2016, CACFP 16-2016, and SFSP 16-2016: Using Federal Funds to Support FoodCorps Service Members
• USDA Memo SP 07-2015: Assessing Proposed Nutrition Education Costs in the National School Lunch Program and School Breakfast Program 
• USDA Memo SP 25-2014 and FD 133-2014: School Food Authorities Purchasing Produce from U.S. Department of Defense Vendors Using Section 4 & 11 or Fresh Fruit and Vegetable Program Funds
• USDA Memo SP 15-2008: Allowability of Procurement Fees in School Food Authority Contracts

Buy American

• USDA Memo SP 09-2025: Buy American Accommodation Process for School Year 2025-26
• USDA Memo SP 19-2024, CACFP 07-2024, and SFSP 12-2024: Initial Implementation Memorandum: Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 Dietary Guidelines for Americans
• USDA Memo SP 23-2024: Buy American Provisions Related to the Final Rule Titled, Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 Dietary Guidelines for Americans
• USDA Memo SP 32-2019: Buy American and the Agriculture Improvement Act of 2018
• USDA Memo SP 38-2017: Compliance with and Enforcement of the Buy American Provision in the NSLP
• USDA Memo SP 29-2006: Buy American Reminder

Federal Requirements

• USDA Memo SP-05-2017, CACFP 03-2017, SFSP 02-2017: Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services
• USDA Memo FD-144, SP 04-2018, SFSP 01-2018, and CACFP 04-2018: Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists
• USDA Memo SP 60-2016: Indirect Cost Guidance
• USDA Memo SP 12-2016, CACFP 05-2016 and SFSP 09- 2016: Guidance on Competitive Procurement Standards for Program Operators
• USDA Memo SP 01-2016, CACFP 01-2016, and SFSP 01-2016: Procuring Local Meat, Poultry, Game and Eggs for Child Nutrition Programs - REVISED
• USDA Memo SP 35-2016: Bonding Requirements for Food Service Management Companies and other Subcontractors
• USDA Memo SP 03-2016, CACFP 03-2016 and SFSP 03-2016: Procurement Standards and Resource Management Requirements related to Franchise Agreements
• USDA Memo SP 30-2015, CACFP 16-2015, and SFSP 18-2015: Office of Management and Budget Super-Circular 2CFR Part 200
• USDA Memo SP 19-2012: Soliciting Bids from Commercial Distributors for End Products
• USDA Memo SP 09-2015, CACFP 03-2015, and SFSP 02-2015: Written Codes of Conduct and Performance of Employees Engaged in Award and Administration of Contracts
• USDA Memo SP 01-2011 Revised: Reaffirming the Requirement that SFAs Comply with Federal Regulations Affecting Rebates, Discounts, and Other Applicable Credits in All Cost Reimbursable Contracts 
• USDA Memo SP 09-2008: Final Rule, Procurement Requirements for the National School Lunch, School Breakfast and Special Milk Programs
• USDA Memo SP 21-2008: Prototype Language for Return of Discounts, Rebates and Credits to School Food Authorities
• USDA Memo SP 08-2007: Legislative Changes in the Nutrition Services Incentive Program
• USDA Memo Providing Information versus Writing Bid Specifications and Contract Terms (July 9, 2004)
• USDA Memo Reaffirming FNS’ Position on Rebates, Discounts, and Other Applicable Credits in Cost Reimbursable Contracts (July 9, 2004)
• USDA Memo: Applicability of Office of Management and Budget (OMB) Cost Circulars to Fixed Price Contracts (June 7, 2005)
• USDA Memo: Reaffirming FNS’ Position on Rebates, Discounts, and Other Applicable Credits in Cost Reimbursable Contracts (July 9, 2004)
• USDA Memo: Providing Information versus Writing Bid Specifications and Contract Terms (July 9, 2004)

Micro-purchases

• USDA Memo SP 02-2022, CACFP 03-2022 and SFSP 01-2022: Updates to the Federal Micro-Purchase Threshold in 2 CFR 200.320(a)(1)

Procurement Reviews

• USDA Memo SP 39-2017: Local Agency Procurement Reviews for School Food Authorities

Questions and Answers

• USDA Memo SP 02-2016, CACFP 02-2016 and SFSP 02-2016: Questions and Answers on the Transition to and Implementation of 2 CFR Part 200
• USDA Memo SP 17-2012: Procurement Q&As to Assist in the Implementation of the Final Rule: Nutrition Standards in the NSLP and SBP
• USDA Memo SP 02-2010, CACFP 02-2010, and SFSP 02-2010: Procurement Questions

Recordkeeping

• USDA Memo SP 16-2006: Record-Keeping Requirements