In order to comply with Executive Order 1, agencies must successfully benchmark their buildings and fleets, and set baselines for GHG, water, and waste use. In addition to compliance, benchmarking enables Connecticut State Government to develop a baseline to compare data year over year. It also allows facility managers to identify the highest energy use and cost buildings for strategic cost-saving projects and more informed building management.
Energy and Water Benchmarking
Training was provided on July 10, 2019 to demonstrate the steps of the benchmarking process in order to make this process faster and easier.
In order to make this process easier, we developed an EnergyCAP Data Collection Checklist with 3 levels of compliance to track agency progress toward establishing the EO1 required baselines.
Level 1: Getting Started and Uploading Current Invoices
Your agency will initiate contact with your personal EnergyCAP liaison to help train your Accounts Contact to upload your agency’s current invoices. Current invoices are defined by EnergyCAP as bills with an end date within 60 days of the upload date.
Each agency will scan and upload all relevant utility invoices including Electricity (United Illuminating, municipal), Natural Gas (CNG, SCG), Water (water, sewer, fire protection), and Delivered Fuels (gasoline, diesel, propane, kerosene) into EnergyCAP’s bill upload platform: BillCAPture. No need to scan Eversource Electric or Eversource Natural Gas invoices – we already receive these automatically from the vendor.
For those facilities that receive water from a public water system, your agency should upload all water-related invoices including: Water, Steam, Sewer, Chilled Water, Hot Water, and Fire Protection, following the levels of the data collection checklist.
Level 2: Forming an Accurate Building Inventory
Once you have completed level 1, please reach out to your EnergyCAP liaison to have them send your Building Inventory Sheet. This is a spreadsheet designed for you to cross-check what is currently in our system for buildings, accounts, and meters with your agency-specific inventory of this information.
In this spreadsheet you will update all relevant building information and all associated meters with each building. This is estimated to be completed mostly by your Facilities Contact with the assistance of your agency’s EnergyCAP liaison.
Another critical component of the Building Inventory sheet is to distinguish which of your facilities receive their water from a public water supply system and which receive it from onsite supplies (wells/surface water). For those facilities not on a public water system, producing their water from onsite supplies, alternative baseline development methodologies will be provided on a case-by-case basis.
Level 3: Uploading Historical Invoices
With the help of your EnergyCAP liaison, your agency will scan and upload any and all historical utility invoices, including electricity, natural gas, gasoline, propane, fuel oil, water, fire protection, and sewer, back through January 2018. No need to scan Eversource Electric or Eversource Natural Gas invoices – we already receive these automatically from the vendor
Materials Management Benchmarking
Developing a waste and materials management inventory for your state agency is an important first step in identifying opportunities for waste reduction and recycling. Waste disposal and recycling data may not be available to each agency due to the system in which waste collection vendors operate. Therefore, one or more of the following methodologies will be used:
- A state agency-wide waste disposal rate will be calculated by DEEP and used for baseline purposes. In order to do so, we will use a sampling of office buildings that utilize a trash compactor and/or have reliable data;
- Each agency will complete a qualitative waste and materials management baseline survey that will be sent to the SSO. This will help identify what kinds of resources are needed and where to target support for implementing waste reduction best management practices across state agency facilities;
It is anticipated that in the future, agency-specific waste and recycling data can be provided by waste collectors to each agency.
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