REQUEST A CERTIFIED COPY OF A BIRTH CERTIFICATE

 

For births occurring on or after January 1, 2016:

You may request a certified copy of the birth certificate from any town vital records office or the State Vital Records Office. 

 

For a birth occurring prior to January 1, 2016:

You may request a certified copy of the birth certificate ONLY from the following:

  • the town vital records office of the town where the birth occurred, or

  • the town of the mother’s residence at the time of birth, or

  • the State Vital Records Office.

 

Processing Timeframes

Requests sent to the town vital records offices are usually processed faster than those that are sent directly to the State Vital Records Office. To contact the town directly to find out about processing times, refer to the Town Vital Records Offices Directory.

 

Expedited service for State issued birth certificates is available for an additional fee through VitalChek Network, Inc. Note that VitalChek is the only third party vital records vendor approved by the Connecticut Department of Public Health. To learn more about expedited service, visit the VitalChek website at www.vitalchek.com.

 

Who Can Request a Certified Copy of a Birth Certificate?

Birth records are confidential records and are not open to the general public, except for those that are at least 100 year old. To be eligible to receive a certified copy of a birth certificate less than 100 years old, you must be able to document that you are related to the registrant in one of the following ways:

  • You are the registrant and you are:

    • 18 years of age or older;

    • A certified homeless youth; or

    • An emancipated minor.

  • You are the parent, guardian, grandparent, or spouse of the registrant.

  • You are the child or grandchild of the registrant, and you are 18 years of age or older;

  • You are an attorney-at-law representing the registrant or the registrant’s parent, guardian, child, or surviving spouse;

  • You are the Local Director of Health of the town/city where the birth occurred or where the mother was a resident at the time of the birth;

  • You are the chief elected official of the town/ city where the birth occurred;

  • You are an agent of a state or federal agency approved by the department; or

  • You are a member of an incorporated genealogical society authorized to conduct business in the State of Connecticut (see the Connecticut State Library for more information).

    See Connecticut General Statutes §7-51

 

How Do I Request a Birth Certificate?

Complete the Application to Request a Birth Certificate and submit it using one of the methods below.  Note that requests for vital records cannot be made via telephone or email. 

  • Mail Requests

    Send the application to the town where the birth occurred, or to the State Vital Records Office. See the Town Vital Records Offices Directory.  Note that mail in requests are not eligible for expedited service. If you need expedited processing, refer to the information below; or

  • In Person Requests

    Visit the town vital records office where the birth occurred or where the mother resided at the time of the birth, or the State Vital Records Office. For births occurring on or after January 1, 2016, you may visit any Connecticut town to obtain the birth certificate; or

  • Expedited Online Requests

    Visit the VitalChek website at www.vitalchek.com. Note that VitalChek is the only third party vendor approved by the Connecticut Department of Public Health.

 

Required Identification

All request forms must be accompanied by a valid, government issued photographic identification that includes the requester’s date of birth, signature, and an expiration date.  Note that a Driver’s Only License’ or an Elm City Identification Card may not meet the standards needed to obtain a birth certificate in Connecticut (*see note below).

If a photographic identification is not available, two (2) of the documents listed below may be substituted. For mail requests, a photocopy of the document is sufficient, do not send originals:

  • social security card;

  • social security card supplemented with either an employment identification card, a paycheck stub or a W-2 form. Providing the documents in this subdivision fully satisfies the identification requirements of this section;

  • automobile registration;

  • copy of utility bill showing name and current address;

  • checking account deposit slip or bank statement stating name and current address;

  • voter registration card;

  • valid government issued trade or professional license;

  • valid government issued firearm permit;

  • probation documents issued by a court or other government agency, pursuant to a criminal conviction;

  • letter from a government agency verifying identity. The letter shall be dated within six months prior to the date of the request;

  • release documentation from a correctional institution containing a photograph of the former inmate and a release date within 12 months prior to the date of the request;

  • birth certificate of the requester;

  • military discharge papers;

  • current school or college photographic identification; or

  • government issued photographic identification that has expired within 12 months prior to the date of the request.

* The ‘Proof of Identity’ documents that allow for the issuance of a Connecticut ‘Driver’s Only License’ or an Elm City Identification Card may not meet the standards needed to obtain a birth certificate in Connecticut. Therefore, if a person requesting a birth certificate has either of these types of ‘Proof of Identity’ documents, the source documents that were used to obtain the license or ID card must be presented so that the registrar can assess whether the documents meet Connecticut’s requirements for obtaining birth certificates.  Note that any source document that expired more than 1 year prior to the time that the license or ID card was issued, will not meet the requirements prescribed by the Regulations of Connecticut State Agencies section 19a-41-2.

 

If you are requesting a birth certificate for someone other than yourself or your child, you will need to submit proof verifying your relationship to the person whose birth certificate you are requesting.  For example:

  • If you are requesting the birth certificate of your parent, you must submit a copy of your own birth certificate in order to prove the parent/ child relationship.

  • If you have had your name legally changed by a court decree and your birth certificate does not reflect your new name, you must submit a copy of the court order verifying the legal name change. 

If the State or town vital records office has reason to doubt the authenticity of a document presented, the requester may be asked to provide additional documentation.

See Regulations for Connecticut State Agencies 19a-41-2

 

How Much Does a Certified Copy of a Birth Certificate Cost?

  • For a town issued birth certificate, the fee for a certified copy is $20 per copy. Submit a money order made payable to the town. Personal checks will not be accepted.

  • For a State issued birth certificate, the fee for a certified copy is $30 per copy. Submit a money order made payable to “Treasurer, State of Connecticut”. Credit card payments and personal checks are not accepted. 

See Connecticut General Statutes § 7-74

 

Checklist For Obtaining a Certified Copy of a Birth Certificate

  Make sure that you are eligible to obtain the birth certificate

  Complete the application

  Include your photo ID

  Provide documentation proving that you are entitled to obtain the birth certificate (only applicable if the requester is not the birth registrant or a parent listed on the birth certificate)

  Include the applicable fee