COVID-19 Vaccine Providers

The information on this webpage is intended for COVID-19 Vaccine Providers

This page contains the steps required to become a COVID-19 Vaccinator. We will continue to add information to this webpage as it becomes available.

Step One - Pre-registration for the intent to vaccinate

Pre-registration captures healthcare provider locations that intend to vaccinate and critical information about those locations needed to proceed to enrollment in the program. A site pre-registers by completing the survey. All individual clinics will need to complete a pre-registration formThe survey will remain open.

Pre-registration survey link: https://dphsubmissions.ct.gov/ClinicRegistration.

COVID-19 Vaccination Program Provider Agreement and Profile. This document is shared for informational purposes so potential enrollment sites can familiarize themselves with the federal legal requirements of the COVID-19 Vaccination Program.  

Step Two - Onboarding to CT WIZ EHR or UI

Per the CDC Provider Agreement and Order issued by the Department of Public Healthall COVID-19 vaccine doses administered must be reported to CT WiZ, CT’s Immunization Information Systemwithin 24 hours. Providers must decide whether to onboard with your clinic's Electronic Health Record (EHR) to report doses to CT WiZ or to report through the User Interface (UI). You indicate your choice in the pre-registration survey under step one. 

  • To begin the process of onboarding with your EHR, if you have not already done so, click here.
  • To use CT WiZ in the UI visit our training webpage and sign up for a direct data entry training date.
    • Click here for the paper data collection form on vaccine administration that can be used to enter patient information in the UI.
  • Current Vaccine Administration Management System users (VAMS) can visit the VAMS Training page to find user manuals, videos and register for upcoming training webinars.

COVID-19 Vaccination Reporting Data Systems (CDC). This webpage outlines the data systems for tracking and reporting of COVID-19 vaccine distribution and administration data.

COVID-19 CVX Codes and Crosswalks
Electronic Health Record (EHR) Vendors can prepare now for the COVID-19 vaccines by visiting https://www.cdc.gov/vaccines/programs/iis/code-sets.html for a downloadable table of the COVID-19 codes and subscribe by selecting CVX and select GET EMAIL UPDATES

Step Three - Enroll in the COVID-19 Vaccination Program (CoVP) 

The Connecticut Immunization Program is following a phased approach for enrollment in the CoVP. After you complete steps one and two above, you will receive an email invitation from the Connecticut Immunization Program to enroll in the CoVP. When you receive this invitation will depend upon the healthcare setting and phase of response. Enrollment takes place in CT WiZ. Click here to enroll.

Step Four - VaccineFinder Registration 

After enrollment, the primary coordinator will receive an invitation to register in VaccineFinder. VaccineFinder trainings and factsheet can be found here: https://vaccinefinder.org/cov.

Step Five - Storage and Handling

You must complete the requirements listed on this page to receive COVID-19 Vaccines. Other resources are listed, such as transporting vaccines, an emergency back up plan template, and more. 

Step Six - Prepare to administer the vaccine (clinical resources and guidance documents)

This page contains important information about how to order vaccines, current phase eligibility screening clinic tools, and clinical information and resources for vaccinators. We will continue to add information to this webpage as it becomes available.

CoVP Communications 
Have questions about information on this webpage?  If you need additional support with the enrollment process, CT WiZ, or the Vaccine Administration Management System (VAMS), submit a request to our Helpdesk.  Please enter as much detail as possible to describe the issue or question. Attach screen shots, if possible, to the email.  Depending on the priority of the issue or question, inquiries can be resolved between 1 and 5 business days.

 

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