State of Connecticut Office of Policy and Management

CJPPD Grants Portal

OVERVIEW AND PROJECT STATUS

The Criminal Justice Policy and Planning Division (CJPPD) is developing a web-enabled portal to service the grants administered by the Division.  CJPPD successfully deployed a prototype of a grants portal to distribute $4.2 million of American Recovery and Reinvestment Act (ARRA) “stimulus” funds to 159 municipalities in Connecticut. Learning from this prototype, CJPPD plans:
(1) To provide a single approach and tool for its customers,
(2) To simplify the interaction with the grantee,
(3) To significantly reduce time, labor and the paper-intensive process for everyone involved, and
(4) To standardize and streamline processes to improve transferability between CJPPD staff.
This operational version of the CJPPD Grants Portal is planned to be implemented by December 2012.
For more information contact John Forbes at John.Forbes@ct.gov
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CT Recovery
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PROJECT STATUS
Grants Portal Overall Outcomes and Business Requirements
Tuesday, February 01, 2011
Key Transformation Outcomes
  • Provide a foundation for a single approach and tool for grant administration for the Criminal Justice Policy and Planning Division (CJPPD) and its constituent customers.
  • To simplify the interaction with the grantee.
  • To make the grant management processes a significantly less time, labor and paper-intensive process for all involved.
  • To improve the standardization and automation of grant management processes to improve transferability between CJPPD staff.
Overall Business Requirements
The CJPPD Grants portal will:
  • Provide a central service point of electronic information delivery and data capture processes to improve grant administration:
Upload/download required grant documents.
Auto-generate e-mail notices, confirmations and general correspondence to sub grantees.
Use interactive web forms to capture application information and Quarterly Reporting data where practicable.
  • Provide restricted access for users through unique passwords and specific "roles and permissions" assigned by grant managers.
  • Enforce data validation rules to ensure integrity and accuracy.
  • Store and pre-fill various application forms, data entry screens and document templates.
  • Allow subgrantees to save non-completed reports (without submitting them) for editing at a later time.
  • Allow subgrantees and Administrators to login and view a list of previously submitted documents, reports and correspondence.
  • Provide reporting functions to provide faster, more comprehensive access to Federal Grant Program and sub grantee information.
  • Allows CJPPD grant administrators to route electronic documents for review; or access portal screens with priority queues (by date, by status category) to define required workflow actions.
  • Provide all CJPPD grant administrators with a holistic view of each Federal Grant Program and its sub-grants.
  • Have a more flexible data structure and a clearly defined business rules to facilitate the effective storage and processing of information.