State of Connecticut Office of Policy and Management

Request for Proposals for Various Management, Operational, and Promotional Services for the Connecticut Convention Center and the Stadium at Rentschler Field
    

      The State of Connecticut, Office of Policy and Management (“OPM”) and the Capital City Economic Development Authority (“CCEDA”) (collectively, the “State”) are seeking proposals from qualified and experienced firms interested in providing various management, operational and promotional services for the Connecticut Convention Center in Hartford, Connecticut and the Stadium at Rentschler Field in East Hartford, Connecticut.

  Amendment #1, November 20, 2009:  One week extension of the deadline for the    submission of proposals.

  Amendment #2, November 30, 2009:  Release of answers to questions received regarding this RFP.  Responses to questions received are available by downloading the document:  PDF to HTML ConverterRFP Questions and Answers

Interested firms have the option of submitting proposals for one or more of the following services contained in Volume I and/or Volume II of this RFP:

Volume I

a)    Convention Center Building Management  (including event booking)

b)    Convention Center Sales and Marketing

c)    Stadium Building Management

d)    Stadium Event Booking

e)    Stadium Marketing and Sponsorship

Volume II

      f)   Convention Center Catering and Concessions

Firms are strongly encouraged to attend a pre-bid meeting scheduled for 10:00 a.m. Eastern time on Tuesday, November 10, 2009 in Boardroom A at the Connecticut Convention Center, 100 Columbus Boulevard, 4th floor in Hartford.  The purpose of this meeting will be to answer any questions pertaining to the proposal documents and to tour the facilities.  Tours of the Stadium at Rentschler Field will be available following the pre-bid meeting and Convention Center tour.

Proposals submitted in response to this RFP must be submitted to the following address by 5:00 p.m. Eastern time on Monday, December 7, 2009: Mr. Anthony L. Lazzaro Jr., Deputy Director/General Counsel, Capital City Economic Development Authority, 100 Columbus Boulevard, Suite 500, Hartford, CT  06103-2819.

The following supplemental materials are made available here to assist respondents in preparing their proposals: 

1.    Convention Event Schedules (three years past and two years forward).

2.    Convention Center facility description and site plan.

3.    Convention Center financial reports.

4.    Convention Center Visitor Information Packet.

5.    Convention Center Visitor Statistics.

6.    Stadium financial reports.

7.    Current management agreement for Convention Center.

8.    Current management agreement for Stadium.

9.   Current catering and concessions management agreement for Stadium

10.   OPM – UConn Stadium Lease.

11.    LAZ contract for Stadium parking management.

12.   Sodexo contract for Stadium catering and concessions.

13.   State Administrative and Statutory Contracting Requirements.

Additional information on the Convention Center is also available on that facility’s website at: www.ctconventions.com. Additional information on the Stadium at Rentschler Field is also available on that facility’s website at: www.rentschlerfield.com.

Deadline for submission of proposals is by 5:00 p.m. Eastern Time on Monday, December 7, 2009.