FAQ

 TOPICS: General | Certification | Coding | Security  | Uploads

 

General

What incidents must be reported to CSDE?  All offenses that result in: 

• In-school suspension 

• Out-of-school suspension 

• Bus suspension 

• Expulsion 

• In addition, all offenses categorized as "serious," all incidents involving Substances or Weapons must be reported regardless of the type of sanction imposed. If anything is listed in the Weapon or Substance field (including electronic cigarettes) the incident must be reported. All Bullying Incidents must be reported.

A list of serious offenses is available on the Documentation page of the Help Site.

Should my district report disciplinary offenses for outplaced students, or does the facility where the student is currently attending report it? 

The ED166 follows PSIS reporting rules so the LEA who reports the student in PSIS should report the student in the ED166.

When reporting a Bullying incident the ED166 also requires an Incident Type to be reported. What code should I use?

Select an Incident Type code that best describes the type of bullying that took place (name calling, a written threat, etc.). The complete list of Incident Types is available in the User Guide which is posted on the Documentation page. 

 

Uploads

My batch contains errors and when I tried to edit the data online I could not find the record. What should I do? 

ED166 data is not transferred from your batch to the database until it is error free. Please return to your student information system, correct the data, export your data again, and then upload again.

My batch contains errors. What should I do?   

It is recommended that you correct your errors in your local student information system, extract a new file and then upload again. Following these steps updates your data source and subsequently reduces the chance of mistakes.

Remember that you cannot certify your data if errors exist in your most recent batch.

 

Coding

If a sanction is reported as Suspended Out-of-School Pending Expulsion Hearing (1001) and the student is later expelled, do you add a new record to report the expulsion?

No - only one record should exist. Please update 1001 to 1010 – Out-of-School Suspension. Then add 1000 –Expulsion or the sanction the hearing resulted in

When a student skips class and gets caught off school grounds, should we use “Y” or “N” for School Sponsored Activity? 

If the student is caught off school grounds use "N;" If they get caught skipping on school grounds use "Y."

When a district submits a batch to CSDE and there are new incidents that have not yet been assigned a State Assigned Incident Tracking Number, what should go in that column (blank, zeros, spaces…etc.)?

Leave the column blank.

If a student is arrested for an off-campus incident and suspended or expelled because of the arrest, how should the incident be entered?

If the student is arrested off campus for a non school-related incident but then later suspended or expelled by the school due to the arrest, enter the incident as 3600 – a school policy violation. For example, if a student is arrested on a Saturday at home for a drug offense, then suspended from school due to the arrest the incident school be reported as 3600 – school policy violation, not a drug violation. See the Reporting Arrests flowchart on the Documentation page for more information.

 

Reports

When I select a report, it doesn't open. What should I do? 

Be sure your pop-up blocker is turned off. 

 

Certification

How do I complete Mid-Year Certification?   

Please see "Mid-Year Certification" on the Documentation page.

When can an Administrator input the Superintendent's certification code? 

Final Certification can be completed in Phase II after all requirements have been met. See the Documentation page for the Phase II Checklist. 

 

Security

Are there different roles that can be assigned to ED166 users? 

Since the ED166 is a Legacy Application only district level access is available in the ED166.

I misplaced my ED166 password. How can I obtain it? 

Email Keryn Felder. Please note that passwords will be emailed only to those who are listed on the District Profile page of the ED166.

There has been a change in staff. How can I change my password? 

Email Keryn Felder  to have the password changed. It is recommended to change the password whenever there is a staff change, regardless of the reason behind the change.