Civil Rights for SFSP

Forms  |   Guidance   |   Limited English Proficiency (LEP)
Required Civil Rights Poster  |   Required Civil Rights Presentation

Forms

• Civil Rights Complaint Procedures for the SFSP (CSDE)
• Civil Rights Requirements for the SFSP (CSDE)
• Civil Rights Pre-award Survey for the SFSP (CSDE)  Applies only to new sponsors
• Participant Data Collection (Visual observation is prohibited)
  • Sample Participant Data Collection Form
    • Albanian: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • Arabic: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • English: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • Haitian Creole: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • Portuguese: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • Simplified Chinese: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
    • Spanish: Civil Rights Beneficiary Data Collection Form for the SFSP (CSDE)
  • Data Summary Form: Summary Form for SFSP Civil Rights Beneficiary Data Collection (CSDE)
• USDA Memo CACFP 11-2021 and SFSP 07-2021: Collection of Race and Ethnicity Data by Visual Observation and Identification in the Child and Adult Care Food Program and Summer Food Service Program – Policy Rescission Memorandum
• USDA Memo CACFP 09-2022 and SFSP 05-2022: Questions and Answers Related to Collection of Race and Ethnicity Data by Visual Observation and Identification in CACFP and SFSP – Policy Rescission
• USDA Memo CACFP 12-2024 and SFSP 16-2024: Questions and Answers Related to CACFP 11-2021, SFSP 07-2021 Collection of Race and Ethnicity Data by Visual Observation and Identification in the CACFP and SFSP – Policy Rescission – Set 2

Guidance

• Civil Rights Requirements for the SFSP (CSDE)
• USDA Memo CRD 01-2026: Modifying the FNS Instruction 113-1: Civil Rights Compliance and Enforcement – Nutrition Programs and Activities
• USDA Memo SP 31-2015, CACFP 12-2015, and SFSP 14-2015: Guidance on Prohibition of Separation by Gender during Child Nutrition Program Meal Service

Limited English Proficiency (LEP)

• Limited English Proficiency (LEP) (USDA)

Required Civil Rights Poster

• “And Justice for All” Civil Rights Poster (USDA Form AD-475A): The USDA requires that Summer Meals sites must display the current version of the green AJFA poster (11 inches by 17 inches) in a prominent location where program benefits/services are provided and it can be seen by program participants and potential participants. The USDA's current AJFA poster is dated March 2025 and is indicated as “Form AD-475-A—Title IX Poster/Published: March 2025/Language: English” on the bottom left of the poster. This is the only allowable version that Summer Meals sites can display.

Required Civil Rights Presentation

• Overview Handout: Civil Rights: Your Responsibilities in the Summer Meal Programs (CSDE)
• Presentation: Civil Rights: Your Responsibilities in the Summer Meal Programs PowerPoint Presentation (CSDE)

Nondiscrimination Statements (USDA and CSDE)