Office of Adjudications

Communications Policy

This policy governs all communications with hearing officers and staff of the Office of Adjudications. This policy applies to all parties and intervenors.

Distribution of Documents

All pleadings, motions, correspondence, or other communications, including those listed below, sent to a hearing officer by a party or intervenor must be copied to all other known parties and intervenors. Delivery must be concurrent to the hearing officer and all parties and intervenors. Unless otherwise instructed by the hearing officer, all documents must be filed by 5:00 PM on the date due.

Facsimile Transmissions

Faxed documents requiring original signatures must also be mailed to the hearing officer.


The use of e-mail to communicate with a hearing officer is subject to the prohibition on ex parte communication. Electronic filing and service of documents is subject to the Office of Adjudications E-Mail Filing and Service of Documents Policy.

Conference Calls

All conference calls must be scheduled in advance unless other arrangements are made with the hearing officer.

Voice Mail

No voice mail messages concerning any aspect of the hearing shall be left in a hearing officer’s voice mailbox without the express prior permission of the hearing officer.

Prohibition on Ex Parte Communication

No party shall communicate with any hearing officer or any staff member of the Office of Adjudications on any issue of fact or law on any matter that might be, currently is, or has recently been the subject of a hearing.  Oral or written communications by or on behalf of one party may not be made to a hearing officer without prior notice to and consent of all other parties, or in the presence of all other parties

Dates of prehearing conferences and hearings will be listed in the DEEP Calendar of Events. Questions concerning scheduling or other logistical information may be directed to (860) 424-3037 or sent by e-mail to

Content Last Updated March 2023