(updated November 2020 )
DUE DATES: Holder reports for calendar year 2020 must be delivered and received within 90 days of the December 31, 2020 presumption of abandonment date, but no later than Wednesday, March 31, 2021. Holder reports must be received -- not postmarked -- by the deadline.
Delivery of holder reports: Checks and reports must be sent directly to our lockbox location. (The PO Box is a lockbox at a bank and not a "true" Post Office box with the United States Postal Service. The lockbox accepts overnight deliveries.) (See "Reporting and Delivery of Cash Property" bullet (#13) under the "Forms and Instructions" tab.) Reports are deemed "Received" on the date they are delivered to the lockbox.
Note: If you are issuing a wire or an ACH, include a copy of the transmittal. This transmittal serves as proof of delivery for the bank.
Contact Information: Please be sure that the contact person listed on the holder report has valid contact information (including phone number) and is the person our office, or the owner, may contact concerning the information reported. This should not be a generic unclaimed property reporting number; our office requires a valid contact person to discuss problems with the reports.
Electronic filings: All holder reports must be submitted in National Association of Unclaimed Property Administrators (NAUPA) format. Excel templates must be uploaded into the applicable software and finalized. ("hde" files must be copied onto a CD ROM or flash drive and delivered to our office.) Files sent in Word, Excel or Adobe formats are not acceptable.
(a) Holder reports do not automatically transmit once loaded into HRS Pro or any software program. NAUPA files must be copied to CD ROM or flash drive and mailed with the original signed and notarized holder report coversheet and check to our lockbox address. Reports are not considered complete unless you include this NAUPA file on a CD ROM or flash drive, a check and a coversheet. If the report is not received in the proper format, your company may be subject to a late filing penalty.
(b) Connecticut does not participate in the Eagle/UPExchange initiative for automatic delivery. NAUPA files must be copied to CD Rom or flash drive and delivered with the holder report.
(c) Be sure that the NAUPA file is actually loaded to the CD ROM or flash drive before mailing. Check your CD or flash drive – be certain it is NOT blank.
Original Coversheets and Signatures: All coversheets, no matter what system they are generated out of, should have originally signed and notarized signatures. Reports without signature and notary are considered not filed, and will not be accepted until they are supplied to us correctly. For companies physically located in California jurats may sign the coversheet rather than a notary.
Password: If your company requires a password to open the holder report, email the password to our office. Be certain the name of the company, the company tax ID, and the amount of money paid on the report(s) is included in your email. Email the password to CTHolderReport@ct.gov.
Delivery of Securities: Prior to delivery of securities, be sure to follow procedures and submit a "pre-approval" listing for review by UCP staff prior to inclusion on your holder report and delivery to our DTC account. The Treasurer's Office has the authority to refuse delivery of securities that have no value, are worthless, or cannot be delivered. [CGS Section 3-65a (f) . . . The Treasurer may decline to receive any property the value of which is less than the cost of giving notice or holding sale, or may postpone taking possession until a sufficient sum accumulates.]
Military and Service Medals: In conjunction with the Department of Veterans' Affairs, the Treasurer has a requirement for reporting and redemption of military and service medals. See details under "Reporting and Delivery of Safe Deposit Box Contents" bullet under the "Forms and Instructions" tab. [CGS Section 3-65a (k)]
Out Of State Property: Connecticut requests that all property be reported to the state of the rightful owner’s last known address. Out of country property may be reported to Connecticut if the holder is located in Connecticut. If an address is not known, but the holder is located in Connecticut, the property also can be reported to Connecticut.
Roth IRAs: Roth IRAs may not escheat in Connecticut because there is no mandatory distribution date to trigger the dormancy period.
Health Savings Accounts (HSA): At this time, Health Savings Accounts may not escheat in Connecticut because there is no maturity date to trigger the dormancy period. Property may be returned to the original format (such as a savings account) and escheated from that mechanism.
Failure to comply or late filing: Failure to comply with Connecticut unclaimed property statutes and UCP delivery instructions may result in a 15% per annum penalty as mandated under CGS Section 3-65b.