Documents/Forms
Buy American |
Equipment Purchases |
Forms |
Geographic Preference (Local Foods)
Policy Memos |
Procurement Review |
Resources |
Training
Buy American Requirement
- Buy American Factsheet (USDA)
- Buy American Justification Form (CSDE)
- Buy American: U.S. Agriculture Supporting Healthy School Meals (Insitute of Child Nutrition Training)
- Overview: Buy American Requirement for the School Nutrition Programs (CSDE)
- Section 18: Buy American of the USDA's Final Rule, Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 Dietary Guidelines for Americans
- USDA Memo SP 23-2024: Buy American Provisions Related to the Final Rule Titled, Child Nutrition Programs: Meal Patterns Consistent with the 2020-2025 Dietary Guidelines for Americans
- USDA Memo SP 32-2019: Buy American and the Agriculture Improvement Act of 2018
- USDA Memo SP 38-2017: Compliance with and Enforcement of the Buy American Provision in the NSLP
- USDA Memo SP 29-2006: Buy American Reminder
Equipment Purchases
- Capital Expenditure Requests and Equipment Approvals (CSDE's Financial Management for School Nutrition Programs webpage)
Forms
- Buy American Justification Form (CSDE)
- Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion – Lower Tier Covered Transactions (CSDE)
- Sample Code of Conduct (CSDE)
- Sample Procurement Procedures (Version 1) (CSDE)
- Sample Procurement Procedures (Version 2) (CSDE)
Geographic Preference (Local Foods)
- Final Rule: Geographic Preference Option for the Procurement of Unprocessed Agricultural Products in Child Nutrition Programs (76 FR 22603) (USDA)
- Finding, Buying and Serving Local Foods: Using Geographic Preference (USDA)
- Geographic Preference: What it is and how to use it (USDA)
- Guide: Procuring Local Foods for Child Nutrition Programs (USDA)
- Procuring Local Foods (USDA webpage)
- USDA Memo SP 22-2024, CACFP 08-2024, and SFSP 13-2024: Geographic Preference Expansion Related to the Final Rule titled, Child Nutrition Programs: Meal Patterns Consistent With the 2020-2025 Dietary Guidelines for Americans
- USDA Memo SP 02-2016, CACFP 02-2016 and SFSP 02-2016: Questions and Answers on the Transition to and Implementation of 2 CFR Part 200
- USDA Memo SP 03-2013, CACFP 02-2013 and SFSP 02-2013: Procurement Geographic Preference Q&As – Part II
- USDA Memo SP 18-2011: Procurement Geographic Preference Q&As
- USDA Memo SP 08-2010, CACFP 05-2010 and SFSP 06-2010: Geographic Preference for the Procurement of Unprocessed Agricultural Products in the Child Nutrition Programs
Policy Memos
- USDA Memo FD-144, SP 04-2018, SFSP 01-2018, and CACFP 04-2018: Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Product Lists
- USDA Memo SP 05-2017, CACFP 03-2017 and SFSP 02-2017: Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services
- USDA Policy Memo Webinar: Group Purchasing through Cooperatives, Agents, and Third- party Entities
- USDA Memo SP 60-2016: Indirect Cost Guidance
- USDA Memo SP 12-2016, CACFP 05-2016 and SFSP 09- 2016: Guidance on Competitive Procurement Standards for Program Operators
- USDA Memo SP 03-2016, CACFP 03-2016 and SFSP 03-2016: Procurement Standards and Resource Management Requirements related to Franchise Agreements
- USDA Memo SP 02-2016, CACFP 02-2016 and SFSP 02-2016: Questions and Answers on the Transition to and Implementation of 2 CFR Part 200
- USDA Memo SP 17-2012 Opens in a new window: Procurement Q&As to Assist in the Implementation of the final rule titled Nutrition Standards in the NSLP and SBP
- USDA Memo SP 02-2010: Procurement Questions
- USDA Memo SP 02-2022, CACFP 03-2022 and SFSP 01-2022: Updates to the Federal Micro-Purchase Threshold in 2 CFR 200.320(a)(1)
- USDA Memo SP 15-2008: Allowability of Procurement Fees in School Food Authority Contracts
- USDA Memo SP 09-2008: Final Rule, Procurement Requirements for the National School Lunch, School Breakfast and Special Milk Programs
- USDA Memo SP 06-07-2005: Applicability of Office of Management and Budget (OMB) Cost Circulars to Fixed Price Contracts
- USDA Memo SP 07-09-2004: Reaffirming FNS’ Position on Rebates, Discounts, and Other Applicable Credits in Cost Reimbursable Contracts
- USDA Memo SP 07-09-2004: Providing Information versus Writing Bid Specifications and Contract Terms
Menu Planning and Crediting Foods
- Crediting Foods for Grades K-12 in School Nutrition Programs (CSDE webpage)
- Crediting Foods for Preschoolers in School Nutrition Programs (CSDE webpage)
- Menu Planning for Child Nutrition Programs (CSDE webpage)
Procurement Review for School Nutrition Programs
- CSDE Operational Memo No. 11-16: Procurement Reviews for School Food Authorities in School Year 2016-17
- USDA Memo SP 39-2017: Local Agency Procurement Reviews for School Food Authorities
Resources
- CT Source (Department of Administrative Services)
- Food Distribution Program (USDA Foods) (CSDE webpage)
- Food Service Management Company (FSMC) Contracts (CSDE webpage)
- Forecasting the Procurement of Foods (Institute of Child Nutrition)
- Fresh Fruit and Vegetable Program (FFVP) (CSDE webpage)
- Food Buying Guide for Child Nutrition Programs (USDA)
- Grades and Standards for Foods (USDA’s Agricultural Marketing Service)
- Inventory Management (Chapter 5 of USDA's Menu Planner for School Meals)
- Procurement Acronyms and Definitions (CSDE)
- Procuring Local Foods (USDA)
- Procuring Local Foods for Child Nutrition Programs (Institute of Child Nutrition)
- USDA Foods School Recipient Agency (RA) Processing Handbook (American Commodity Distribution Association)
- More resources: CSDE's Resources for Child Nutrition Programs webpage.
Training on Procurement
- Buy American: U.S. Agriculture Supporting Healthy School Meals (Institute of Child Nutrition)
- CSDE Webinars
- Procurement 101 Training Part I, October 23, 2024
- Procurement 101 Training Part 2, October 24, 2024
- Forecasting the Procurement of Foods (Institute of Child Nutrition)
- Procurement of Foods: Cooperative Purchasing Groups (Institute of Child Nutrition)
- USDA State Agency Guidance to Procurement Topics 1, 2, and 3 (ICN Online Web-based Procurement Training Guide)
- USDA Webinars
- Contracting with FSMC: Developing Solicitations and Contracts (USDA)
- Group Purchasing through Cooperatives, Agents, and Third-party Entities includes Buy American Provision (USDA
- Indirect Cost Guidance (USDA)