CTDOT CONNECT DDE GUIDE VOLUME 1 - OVERVIEW

4.1 User Access

ACCOUNTING APPLICATION FOR STATE EMPLOYEES

CONSULTANT ACCESS

ACCOUNTING APPLICATION FOR STATE EMPLOYEES

The CTDOT Accounting application is a launcher used to access OpenRoads, OpenBridge and OpenBuildings CONNECT Edition products as well as MicroStation V8i Edition. This application is only for those working within CTDOT. Command line variables point to SharePoint folders for each application to ensure proper configuration for internal use. A database of active project coding numbers is maintained by CORE and displayed in the launcher.

The user is required to select the appropriate Account number (CORE number) and Run Program. The Start button launches your chosen Bentley product and starts a timer that records the elapsed time you spend within the selected application. Every month, the recorded times are compiled across all CAD users for a given project. The associated projects are then journal vouchered for the elapsed time multiplied by the CAD Rate.

The CAD Rate is a cost per hour for using software applications supported by AEC Applications. This rate is derived annually by the total expenditures to support all applications mentioned in the CTDOT’s Accounting Process. The expenditures are then divided by the total hours spent working on projects for that year. The CAD Rate may be adjusted for any additional expenditures or revenues, including:

Software Licensing
Software Maintenance
Personal Services
Software Support
Training
Hardware
Plotting
Others

CONSULTANT ACCESS

Consultants either need to have a custom DDE installation via their own CAD admin team or apply to sync with CTDOT's SharePoint/COMPASS Environment.

Consultant end users will not need to use the Accounting launcher, they will create a copy of the delivered shortcut file and edit the target line to call the CTDOT DDE. Please refer to the following two modules for detailed instructions:

Module 1 - Consultant DDE Install - Please refer to M.1.4 End User Set-up

Module 2 - Consultant DDE Sync - Please refer toM.2.2 Syncing the SharePoint DDE (ct.gov) - Creating Custom Icons