Timely and Accurate Information

It is critical that the CSDE receive complete, accurate data in a timely fashion. The CSDE will monitor the timely and accurate submission of all federally and state mandated data by local education agencies (LEAs). Please work with all program offices (Special Education, English Language Learner, Homeless, Gifted/Talented, and non-publics as applicable) to ensure data submitted to the CSDE are timely and accurate, in accordance with Connecticut General Statute (C.G.S. Title 10). Though the CSDE does not aim to trigger federal rules, not adhering to these timelines could impact the district’s Special Education Determination reported on the LEA Level Annual Performance Report. The Department defines Timely and Accurate as a holistic system analysis, thereby ensuring the monitoring of data submitted is not about minor edits/errors, but instead is about systemic failure to report and/or follow reporting directions/guidelines. For these purposes, the CSDE defines Timely as:

1) Submission of all required data by the due date (no extensions);
2) Passed general edit checks and provided complete data.

a) Did not report placeholder data
b) no missing data (e.g., failure to report an entire field or school, etc.);
c) All reports are error free;
d) The data pass all reasonability tests (no unexplained significant changes in counts or percentages of students within various data points);
e) Reviewing and resolving all necessary warnings/reports to ensure data quality;
f) Processing the Data Collection, as applicable; and
g) Pre-certification or Mid-Year Certification of the data collection, as applicable.

The CSDE defines Accurate as

1) District corrects data errors within the edit checking time frame established for each data
collection.

a) Reviews and resolves all necessary validation/cleaning reports;

b) Certifies data exceptions as applicable:

2) District certifies the collection by the accurate date. For a summary of timely and accurate due dates for all data collections, please see the Timely and Accurate Calendar. Should the Timely and Accurate Due Dates fall on a weekend or holiday, and the district is unable to submit the file on those dates, it is assumed that the data are due to the CSDE on the business day prior to the listed due date.