About the Collection: Directory Manager

 Portal Collection Log In Link

Directory Manager (DM) is located in the Portal Applications website. DM is the official listing of all districts, schools and other educational facilities. DM is used to manage users and their roles for all Portal Applications. Accuracy is critical as these data are used by all other CSDE data collection systems. For this reason, the CSDE requires districts to verify their information annually. These verifications are in two separate areas: 

Management of Organizations

The LEA Directory Certifier manages changes to the district’s schools and programs, operating status, name, grades offered, open/close dates and all other required attributes. Changes are pending until approved by an SDE staff member. School and program information is verified annually in DM by each districts LEA Directory Certifier.

 

Management of Users and Roles for Portal Applications

The LEA Security Manager manages users and their roles for Portal Applications. When a person is no longer employed by your school district, best practice is to immediately inactivate the person’s account to prevent any confidentiality or security issues. At least once a year, districts should review all of their users and their associated roles to make ensure that the role assignments are appropriate and meet their district needs.

 

Important Dates*:
Collection  Open Date Submission Due Date
(TIMELY)
Final Revision Date
(ACCURATE)
Freeze Dates
Verification of 2018-19 Facilities Always Open 6/1/18 6/30/18 N/A
Verification of Users/Roles Always Open      

   * Should the Timely and Accurate Due Dates fall on a weekend or holiday, and the district is unable to submit the file on those dates, it is assumed that the data are due to the  CSDE on the business day prior to the listed due date.