(b) Employment records are routinely used for evaluating the qualifications of employment applicants.
(c) Personnel files are routinely used for recording and evaluating the work performance of commission employees. Personnel files are used also for payroll and other employment-related record-keeping, as required by the department of administrative services, the office of the comptroller, the office of policy and management and other legal authorities.
(d) Records contained in the commission's personal data system shall be retained for the period indicated for such records in the commission's retention and destruction of records schedule, as amended from time to time, approved by the state records administrator pursuant to section 11-8a of the general statutes.
(e) When an individual is asked by the commission to supply personal data, the commission, upon request, shall disclose to that individual:
(1) The name of the commission;
(2) The legal authority under which the commission is empowered to collect and maintain the personal data;
(3) The individual's rights pertaining to such records under the personal data act and commission regulations;
(4) The known consequences arising from supplying or refusing to supply the requested personal data;
(5) The proposed use to be made of the requested personal data.