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Final Decision FIC2011-719
In the Matter of a Complaint by
Ted Baptiste,
Docket #FIC 2011-719
Chief, Police Department, City of Bridgeport;
and Police Department, City of Bridgeport,
September 12, 2012

     The above-captioned matter was heard as a contested case on June 26, 2012, at which time the complainant and the respondents appeared, stipulated to certain facts and presented testimony, exhibits and argument on the complaint. 
     The complainant, who is incarcerated, appeared via teleconference, pursuant to the January 2004 memorandum of understanding between the Commission and the Department of Correction.  See  Docket No. CV 03-0826293, Anthony Sinchak v. FOIC et al, Superior Court, J.D. of Hartford at Hartford, Corrected Order dated January 27, 2004 (Sheldon, J.). 
     At the request of the complainant dated July 9, 2012, the hearing officer re-opened the matter and scheduled a hearing for August 17, 2012 to receive evidence that the records at issue no longer existed.  However, the respondents submitted a written objection along with an after-filed exhibit marked as Respondents’ Exhibit 3.  Upon review of the exhibit, the matter was closed by the hearing officer.
     After consideration of the entire record, the following facts are found and conclusions of law are reached:

     1.  The respondents are public agencies within the meaning of §1-200(1), G.S.
     2.  It is found that by letter dated September 25, 2011, the complainant made a request to the respondents for a copy of all records in case #990828-062 which records pertained to his arrest and the investigation that led to his arrest. 
     3.  It is found that by letter dated October 7, 2011, the Office of the City Attorney for the city of Bridgeport responded to the complainant’s request and informed  him that he needed to provide the names of the parties involved, the location of the arrest, and the incident and case numbers.  
     4.  It is found that the complainant provided the requested information but received no further response from the respondents.
     5.  By letter dated October 13, 2011,  and filed on October 19, 2011, the complainant appealed to this Commission alleging that the respondents violated the Freedom of Information (“FOI”) Act by failing to comply with his September 25, 2011 request.
     6.  Section 1-200(5), G.S., provides:
          "Public records or files " means any recorded data or information relating to the conduct of the public's business prepared, owned, used, received or retained by a public agency, or to which a public agency is entitled to receive a copy by law or contract under section 1-218, whether such data or information be handwritten, typed, tape-recorded, printed, photostated, photographed or recorded by any other method.
     7.  Section 1-210(a), G.S., provides in relevant part that:
          Except as otherwise provided by any federal law or state statute, all records maintained or kept on file by any public agency, whether or not such records are required by any law or by any rule or regulation, shall be public records and every person shall have the right to (1) inspect such records promptly during regular office or business hours, (2) copy such records in accordance with subsection (g) of section 1-212, or (3) receive a copy of such records in accordance with section 1-212.
     8.  Section 1-212(a), G.S., provides in relevant part that “[a]ny person applying in writing shall receive promptly upon request, a plain, facsimile, electronic or certified copy of any public record.”
     9.  It is found that the requested records are public records within the meaning of §§1-200(5), 1-210(a), and 1-212(a), G.S.
     10.  It is found that by letter dated May 21, 2012 the respondents provided the complainant with a copy of an incident report #990828-062 in case #99-D-965,  but withheld the witness statements related to that report claiming that such records were exempt from disclosure pursuant to §1-210(b)(3), G.S.
     11.  At the hearing on this matter the respondents’ counsel represented that the incident report described in paragraph 10, above, was the only record found after  two separate searches were conducted – one by the respondents’ staff and one by himself.  Counsel represented that because the respondents’ retention requirement for investigation records of non-fatal incidents is only ten years, the complainant’s records, which are 14 years old, most likely have been expunged from the respondents’ files. 
     12.  It is found that, following the hearing, the respondents submitted an after-filed exhibit that was marked as Respondents' Exhibit 3.  It is found that Respondents' Exhibit 3 is the affidavit of a Sergeant James Kirkland of the respondent police department’s records room in which he attests that he conducted a thorough and diligent search of the respondents’ records and was not able to locate file #99D-965.
     13.  It is found that, except for the witness statements, the respondents have provided the complainant with a copy of all the records that they maintain that are responsive to his request, and that no other records exist within the respondent department. 
     14.  With respect to the witness statements, §1-210(b)(3), G.S., provides in relevant part that nothing in the FOI Act shall require the disclosure of
          Records of law enforcement agencies not otherwise available to the public which records were compiled in connection with the detection or investigation of crime, if the disclosure of said records would not be in the public interest because it would result in the disclosure of …(B) signed statements of witnesses….
     15.  It is found that the witness statements withheld by the respondents are exempt from mandatory disclosure pursuant to §1-210(b)(3)(B), G.S., and therefore, the respondents were not required to disclose those records to the complainant.
     16.  Based on the findings in paragraphs 13 and 15, above, it is concluded that the respondents did not violate the disclosure provisions of §§1-210 and 1-212(a), G.S.
     The following order by the Commission is hereby recommended on the basis of the record concerning the above-captioned complaint:
     1.  The complaint is hereby dismissed.
Approved by Order of the Freedom of Information Commission at its regular meeting of September 12, 2012.
Cynthia A. Cannata
Acting Clerk of the Commission
Ted Baptiste
Cheshire Correctional Institution
900 Highland Avenue
Cheshire, CT  06410
Chief, Police Department, City of Bridgeport;
and Police Department, City of Bridgeport
c/o Gregory M. Conte, Esq.
999 Broad Street
2nd Floor
Bridgeport, CT  06604
Cynthia A. Cannata
Acting Clerk of the Commission