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Final Decision FIC2014-394
In the Matter of a Complaint by
Walter Micowski,
Docket #FIC 2014-394
Executive Director, Housing
Authority, City of Meriden;
and Housing Authority,
City of Meriden,
April 22, 2015

     The above-captioned matter was heard as a contested case on February 19, 2015, at which time the complainant and the respondents appeared, stipulated to certain facts and presented testimony, exhibits and argument on the complaint. 
     After consideration of the entire record, the following facts are found and conclusions of law are reached:

     1.  The respondents are public agencies within the meaning of §1-200(1), G.S.
     2.  It is found that, by email dated June 4, 2014, the complainant sent the respondents a request for access to the following records:
a. The latest MHA and/or MRC Contract with EAG as the company overseeing ‘the renewable energy components of the project’ at Yale Acres;
b. The latest MHA and/or MRC Contract with Paul Pizzo/Landmark Building Group as the ‘Construction Management Team’ on the Yale Acres Project;
c. The MHA’s RESNET submission to NU/CL&P and the certification received designating the Project as an ‘Energy Star Construction’ Project;
d. Documents listing all the transfer of MHA funds expended for work specifically related to the planning, reconstruction, energy efficiency, building envelope upgrades, renewable energy system engineering designs and/or marketing and tenant engagement activities associated with the Yale Acres’ Modernization Project, from the period between January 1, 2013 through December 31, 2013.
     3.  By letter dated June 19, 2014 and filed June 23, 2014, the complainant appealed to this Commission, alleging that the respondents violated the Freedom of Information (“FOI”) Act by failing to provide him with access to the records described in paragraph 2, above. 
     4.  Section 1-200(5), G.S., provides:
“Public records or files” means any recorded data or information relating to the conduct of the public’s business prepared, owned, used, received or retained by a public agency, or to which a public agency is entitled to receive a copy by law or contract under section 1-218, whether such data or information be handwritten, typed, tape-recorded, printed, photostated, photographed or recorded by any other method.
     5.  Section 1-210(a), G.S., provides in relevant part that:
Except as otherwise provided by any federal law or state statute, all records maintained or kept on file by any public agency, whether or not such records are required by any law or by any rule or regulation, shall be public records and every person shall have the right to (1) inspect such records promptly during regular office or business hours, (2) copy such records in accordance with subsection (g) of section 1-212, or (3) receive a copy of such records in accordance with section 1-212.
     6.  Section 1-212(a), G.S., provides in relevant part that “[a]ny person applying in writing shall receive, promptly upon request, a plain, facsimile, electronic or certified copy of any public record.”
     7.  It is found that the requested records are public records within the meaning of §§1-200(5), 1-210(a), and 1-212(a), G.S.
     8.  It is found that Yale Acres is a state-owned, public housing complex, which the respondents are in the process of modernizing. 
     9.  It is found that the complainant was contracted by the respondent housing authority as an energy consultant for the Yale Acres Project (the “Project”).  It is found that, when the complainant worked as an energy consultant on the Project, he was responsible for developing the Project and overseeing certain aspects of the Project, including confirming the planned functionality and energy efficiency of the equipment.  It is found that the complainant’s contract with the respondent housing authority ran out in February 2014. 
     10. It is found that the instant request was preceded by various other requests for records, which requests were similar to the request described in paragraph 2, above.  It is found that, in April 2014, in connection with a previous request for access to records, the complainant visited the respondent housing authority to review records.  He claims that, at such time, he was not given access to the records that are described in paragraphs 2.a and 2.b, above.  He further contends that he was not provided with all of the records described in paragraph 2.d, above.  At the contested case hearing on the instant complaint, the complainant withdrew the request described in paragraph 2.c, above. 
     11. It is found that the respondents provided the complainant with a hard copy of the record that is responsive to the complainant’s request described in paragraph 2.b, above.  It is further found that, with regard to the complainant’s request in paragraph 2.a, above, the record provided to the complainant in response to his request in paragraph 2.b, above, sets forth that there is no recent contract between the respondent housing authority and AEG; rather, the record provided explains that the relationship between these parties is based on, and is running off of, the terms in the previous contract.  It is found that the complainant was given access to such previous contract.  Accordingly, it is found that, despite the complainant’s belief that the respondents should have more current versions of the contracts described in paragraphs 2.a and 2.b, above, the respondents have provided him with either a hard copy of, or access to, the most recent versions of the contacts currently in existence. 
     12. With regard to the financial records referenced in paragraph 2.d, above, it is found that the respondents made all records in their possession available to the complainant for inspection.  In this regard, it is found that the respondents did not withhold, redact, or designate as off-limits any of the responsive financial records that they currently maintain. 
     13. Accordingly, it is concluded that the respondents did not violate the FOI Act, as alleged in the complaint. 
     The following order by the Commission is hereby recommended on the basis of the record concerning the above-captioned complaint.
     1.  The complaint is dismissed.
Approved by Order of the Freedom of Information Commission at its regular meeting of April 22, 2015.
Cynthia A. Cannata
Acting Clerk of the Commission

Walter Micowski
111 Hicks Street
Meriden, CT  06450
Executive Director, Housing Authority, City of Meriden;
and Housing Authority, City of Meriden
c/o Michael S. Wrona, Esq.
Halloran & Sage LLP
225 Asylum Street
Hartford, CT  06103
Cynthia A. Cannata
Acting Clerk of the Commission