Connecticut Department of Agriculture


Specialty Crop Block Grant Reimbursement and Reporting Information for Subrecipients

Subrecipients of the Specialty Crop Block Grant Program are required to utilize templates provided by the USDA for reimbursement requests along with annual and final reports.

Questions regarding the Specialty Crop Block Grant can be directed to Michael Wolf, Michael.Wolf@ct.gov.

Reimbursement Request Form : All requests for reimbursement should be submitted on a quarterly basis and include the Reimbursement Request Form and invoice from the organization.

Performance Progress Reports

Performance Progress Reports: Due dates vary by program year, please see your agreement or contact the program coordinator.

For Grants Made 2021 and Prior:

2021 awards and prior

For Grants Made 2022 Forward: 

2022 awards and forward

Tips on Filling out the Performance Progress Reports


Template Download Steps

  • Download and save the document to your computer desktop or a file. 

  • Open Adobe Acrobat software on your computer.

  • Open the document in Adobe Acrobat.

  • Opening the document in a web browser may result in an error.

  • Adobe Acrobat Reader is a free software program. Keep it updated!

     

Tips to Complete the Performance Report

  • Use the provided templates.

  • Templates are dynamic – selecting the box that indicates the report is final will change the template from an annual report to a final report format. 

  • Stay within the character limits.

  • Complete all sections.

  • Exclude matching funds. 

Final Financial Report with Source Documentation

The final financial report (utilize the Reimbursement Request Form) must have source documentation (invoices, receipts, etc.) submitted to justify the final financial report.

Expenses associated with salary and/or fringe should have time sheets with the subrecipients fringe rate included.

Payment Terms, Appendix A

Each MOU or contract includes an Appendix A, Payment Terms which explains how to request a reimbursement.  

Allowable and Unallowable Costs

If there is a question on an expense, please refer to your program years Terms and Conditions for allowable and unallowable expenses. 

 

Necessary Pre-Approvals

The following project changes require DoAg and/or USDA approval prior to the change. Please contact Michael Wolf or refer to your agreement for additional information associated with one of the following:

1. Change in key personnel

2. Budget changes of 10% or more

3. Project scope

4. Time extensions