Guidance and Forms

The following guidance and forms are for grantees awarded MGP funding through the Department of Emergency Services and Public Protection.

Guidance:

• Official Program Guidance

• MGP Bidding and Contracting Guidance Under 50,000
• MGP Bidding and Contracting Guidance Over 50,000
  

 

Forms:

Phase 1: Administrative Plan/MOU Forms:

• Administrative Plan Template (Must be submitted on Grantee Letterhead)
• DPS-204-C- Grantee Point of Contact and Administrative Plan Approval Form
• DPS-203-C REV 2/2021- Source of Project Funds and Project Budget Itemization Form
• Municipal Resolution

Phase 2: Project Implementation, Monitoring and Reimbursement Forms:

Reimbursement Request Forms and Certification Forms:

The following forms should be completed with each reimbursement request. Please download and submit to the DESPP Program Manager when submitting for reimbursement under these grant programs. 

• Reimbursement Request Approval Form
  
• DPS-202-C-4- Reimbursement Verification
• DPS-200-C: Reimbursement Certification
• Cash Advance Form (Urban Grant Only)     

Quarterly Reporting/Monitoring Forms:

On a quarterly basis, DESPP requires the grantee to submit a Project Status Update to the grant program manager. The required Project Status Update forms are as follows:

• DPS-205-C Progress Report
• DPS-203-C-3: Financial Report

Quarterly Reporting Schedule:

Following the completion and reimbursement of a Municipal Grant Program project, DESPP will prepare a project closeout form and send to the subgrantee for confirmation of expenses and project completion and signature. The following forms, may also be requested by DESPP from the subgrantee to officially close the project.

• DPS-202-C1- Certificate of Construction Completion

• DPS-202-C2- Certificate of Design Completion