Pre-Employment Background Check

It is the policy of the Department of Developmental Services (DDS) to have all employees hired to support individuals with disabilities funded by DDS to complete background checks prior to employment.  These pre-employment background checks include a criminal background check, an abuse and neglect registry check and a driver’s license check.  This fact sheet provides information on the criminal background check.  The DDS abuse and neglect registry check fact sheet and the DDS driver’s record fact sheet provide information on other pre-employment checks required by DDS.  The purpose of all of the DDS pre-employment checks is to help ensure that individuals and their families have the information needed to make good hiring decisions.

A criminal history background check provides a review of police records in Connecticut.  DDS policy requires all employers receiving DDS funding to conduct criminal background checks on persons who will work directly with individuals with intellectual disability.  If you receive money from DDS to hire staff, you must get completed criminal background checks on all people you want to hire before they can start working for you.  If you hire your supports through a private provider agency, that agency is required to complete criminal background checks for its employees before they start working.

Step #1:  A standard job application must be completed by the potential employees you want to hire.  All potential employees are required to fill out a standard application for employment.  You can obtain this standard application through your fiscal intermediary, or through your case manager.  You can let all possible candidates know that, once all the background checks are completed, you will make a hiring decision.  If a potential employee fails to disclose a prior conviction on the application, they are disqualified from employment.  This statement is included in the application.

Step #2:  Decide how you want to get the criminal background check done.  There are a few different options you can consider to conduct criminal background checks.  State of Connecticut criminal background checks can be done using name and date of birth only or they can include a fingerprint check as well.  DDS policy does not require that the background check include a fingerprint check.  You can choose which type of criminal background check to complete.  You can also choose from the options listed below on how to get the criminal background check completed.

The background check is usually completed in approximately five to 10 business days.  Fingerprint-based checks may take longer to complete than background checks that use only the person’s name and date of birth.  Fingerprints must be taken by trained, qualified individuals, usually the police.  It is important to remember that an employee cannot begin working for you until the criminal background check has been completed.  Your fiscal intermediary cannot authorize payment of an employee’s timesheet without a completed criminal background check on file.  If you have an emergency hiring situation, you should notify your case manager/broker and he or she will help you get high priority treatment for completing the criminal background check of the person you would like to hire.

Step #3:  Review the criminal background check information you receive and determine whether to hire the person.  If someone you want to hire has a criminal background, you should carefully consider the type of crime he or she has been convicted of, when it happened and what the sentence was.  The offenses listed below represent felonies that indicate potential for serious harm to others.  Individuals who hire their own employees cannot use DDS funds to pay a person who has a conviction record of any of these types of felonies listed below as defined by state law.

Arson	Homicide
Assault and Related Offenses	Kidnapping and Related Offenses
Burglary and Related Offenses	Larceny, Robbery and Related Offenses
Child Pornography	Manslaughter
Conspiracy	Perjury and Subordination
Cruelty to Persons	Sexual Offense
Domestic Violence	Stalking
Felony Drug Offenses	Threatening
Forgery or Related Offenses	Unlawful Restraint
Fraud	Weapons Violations
Harassment

DDS Administrative Review:  If a job candidate does not have any of the offenses listed above on their record, but does have a record of other types of convictions, a DDS administrative review must occur between a DDS Human Resources representative and you, the employer, before you can offer employment to the person.  An administrative review is a review of the conviction record and the employability factors listed below.  You must request a DDS administrative review through your case manager using the form in this fact sheet.  The case manager will forward the form to the Director of Human Resources.

If You Have Any Questions About CRIMINAL HISTORY BACKGROUND CHECKS, Call Your Case Manager for Help.

  

Criminal History Background Verification Acknowledgement (PDF, 16 KB)

Criminal History Background Verification Acknowledgement (DOC, 35KB)