State of Connecticut
CT-Time Workforce Management Newsletter December 2018
Welcome! We are excited to be launching our first CT-Time newsletter designed to keep you current on the CT-Time rollout! It is our commitment to provide timely and transparent information on this state-of-the-art initiative.
There are four agencies involved in
Phase I of this project. They are the Department of Children and
Families,
Department of Emergency Services and Public Protection, Department of
Mental Health and Addiction Services, and Department of Veterans
Affairs. We are working to get them LIVE in Spring of 2019! Our goal
is to develop a repeatable implementation model for all other agencies
following in future phases. Please read more below for more info on Kronos.
CT-Time (Kronos) Clock installations are underway. You may have noticed, we’re installing Kronos clocks in many of our DVA, DCF, DESPP and DHMAS facilities as we get ready for the CT-Time rollout in mid-2019. Along with the installation of time clocks, we are implementing a cutting-edge solution that will make daily tasks easier and faster for you. It’s simple to use and it will help you view your schedule, vacation balance, hours worked, request time off and much more.
The Kronos Touch ID terminal does NOT collect or store fingerprints after it scans your touch. It saves a
numeric code so every time you use the biometric touch, it recognizes you automatically. This numeric code is only for your work here and will not be shared with any outside entity. You can use your right or left hand when you are using the clock.
In terms of cleanliness, the Touch ID terminal is no less clean than door handles, vending machines, ATM machines, coins, or a myriad of other things we touch in everyday life. They will be cleaned regularly as part of our regular office cleanup.
Kronos clocks come with biometric technology designed to protect and ensure the accuracy of your information. It identifies and verifies you with a single scan of your finger, so you can do what you need to do quickly and get back to more important daily activities.
Commissioner Melody A. Currey
Why CT-Time and Why Now?
CT-Time (previously known as Kronos)
is a state-of-the art solution that will help us eliminate paper time sheets
and manual time reporting and provides us with a leave system that operates in
real time.
CT-Time will enable us to:
¾ Establish an easy to use, real time based scheduling, timekeeping and leave system uniform in every agency.
¾ Automate time entry for employees driving consistency across the state.
¾ Generate accurate and compliant Family Medical Leave Act (FMLA) and eligibility, attendance tracking and reporting.
Workforce Management Defined
CT-Time helps organizations like the State of Connecticut, manage their largest investment and most valuable asset – their workforce!
CT-Time gives us answers to the following questions:
1. How
can I accurately and efficiently pay my employees?
2. What is the best schedule for meeting demand?
3. How can their time be managed?
4. How
can I effectively manage labor costs?
5. Where
are we exposed to compliance risk?
Here are some examples of the benefits:
- Payroll Administrators won’t have to process countless corrections every pay period.
- Master Sergeants will not be desk-bound to manage countless shifts and bids.
- Manage nursing team schedules in real time.
- Employees can see latest leave data in real time.
Now let’s look at the benefits per employee category:
|
Group |
Benefits |
|
Employees |
Automates time-off requests |
|
Managers |
Automates time-off approvals Provides direct access to employee schedule, time and leave Informs decision making using real-time data, reports and dashboards |
|
State Agencies |
Eliminates 100% manual timecard calculations Reduces the manual scheduling process by 90%! Records time data accurately; view labor costs and productivity |
|
Payroll |
Provides automated integration Diminishes issue of manual checks Provides self-service information into payroll details |
|
Human Resources |
Able to view FMLA eligibility and tracking Minimizes vacation and comp time inquiries and provides pre-approval documentation required by State Auditors |
|
Finance |
Existence of real-time data accrual Completes cost allocations quicker and easier |
Most Recent Developments
CT-Time Portal
With this newsletter, we also want to share the rollout of the CT-Time Project updates portal at https://portal.ct.gov/CTTime The portal is designed to be your destination for project updates, FAQs, training resources and for you to send us any questions you may have. Please click here to view this newsletter on the portal.
In future newsletters, we will delve deeper into the solution, raise your awareness of how it works, identify some initial process or business changes expected and upcoming training required.
Thanks for staying tuned for more updates.
Kronos Program Office
das.workforcemgmtproj@ct.gov
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|
CT-Time Workforce Management |
Department of Administrative Services: |
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