FEMA Public Assistance

FAQ

How long will it take to receive payment?

Because the award process involves multiple steps, we cannot provide an exact timeline. First, FEMA must approve the project and obligate the funds to DEMHS. Once that happens, you will receive an award notice, and our Fiscal Department will process your payment according to the regular state pay schedule.

What kind of documentation is needed?

Everything must be documented in granular detail. If a document proves a cost or justifies work, you need to keep it. Mandatory examples include worklogs, invoices, proof of payment, competitive procurement records, contracts, insurance payouts, and payroll records.

How long should I keep documentation?

DEMHS highly recommends keeping all project documentation for three (3) years after the entire Disaster is officially closed by FEMA. Because a disaster remains open until every statewide project is finished, you should expect to keep records for 7 to 10 years from the date of the incident. We will officially notify you when the disaster is fully closed.

What are management costs?

These are the administrative expenses you incur while managing your PA projects (e.g., attending scoping meetings, conducting site inspections, organizing documentation). You can be reimbursed for actual, documented management costs up to 5% of your total eligible project costs.

What is the actual date completed on the P.4?

This refers to the exact date the physical repair work for that specific project was finished.