Reporting Requirements

As the State Administering Agency, OPM must ensure that all funding is utilized correctly and according to federal, state, and special conditions. In order to do so, OPM collects quarterly progress reports and quarterly financial reports.

Progress reports are reports that detail the narrative activities of sub grantees who receive funds under the CESF award. Sub grantees must submit a progress report for each active sub grant for each quarter that the grant is active.

Financial reports explain the expenditures of the sub grant and unless otherwise indicated, are submitted via OPM’s online Grant Management System, Grantium (please see the Grantium tab for more information on Grantium). Sub grantees must spend according to the budget they submitted at application time or according to a revised budget. Revised budgets must be submitted and approved before sub grantees may spend differently than indicated in their original application. In addition to financial reports, the OPM program manager may request supplemental documentation, such as timesheets, receipts, invoices, and contracts to confirm that the expenditures are being spent according to how they are reported.

Those awarded CESF funds will follow regular reporting requirements.  Based on when your grant is awarded, you will need to complete at minimum an expenditure report and progress report for each quarter that your grant is active.  For those that have an equipment budget, you will need to complete a Property Inventory report for those quarters in which equipment was received.  For those that have a Personnel budget, you will need to complete a Time Accountability report for those quarters in which personnel services are provided.  At the end of the award period, you will need to submit any invoices and proof of payment (for equipment) so that your grant can be reconciled and closed out.

Reporting schedule: