Connecticut Department of Correction
Job Posting

Position Title:
Administrative Assistant
Maloney Center for Training and Staff Development (MCTSD)
Open To: Candidates on the current examination list
Location:
Maloney Center for Training and Staff Development (MCTSD)
275 Jarvis Street, Cheshire, CT 06410
Hours: 40 Hours per week, 1st Shift, Monday-Friday
Position: 00038793
Salary:
$52,364.00 - $67,762.00 (Annually)
Closing Date: Application must be postmarked no later than May 5, 2015
Eligibility Requirement: Candidates must have applied for and passed the Administrative Assistant exam and be on the current certification list promulgated by the Department of Administrative Services for this classification.  State employees currently holding the above title or those who have previously attained permanent status in the class may apply for lateral transfer.  Applicants will not have the opportunity to take the exam prior to the above closing date to qualify for this particular vacancy.
Knowledge, Skills and Abilities: Considerable knowledge of office administration and management; considerable knowledge of department and/or unit policies and procedures; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of business math; considerable interpersonal skills; ability to operate office equipment which includes personal computers and other electronic equipment; ability to operate office suite software; ability to take notes (shorthand, speedwriting or other method acceptable to manager). 
General Experience:  Four (4) years' experience above the routine clerk level in office support or secretarial work.
Special Experience: One (1) year of the General Experience must have been as a Secretary 2 or its equivalent.
Substitution Allowed: College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equaling one-half (1/2) year of experience to a maximum of two (2) years.
Preferred Experience:
Candidates with the following skills and experience will be given preference: 
  • Ability to manage schedules, including setting up meetings, coordinating attendees schedules, preparing materials for meetings and taking minutes.
  • Proficiency using Microsoft Office Suite (PowerPoint, Word, Excel and Access etc)
  • Experience in a high paced environment, with the ability to manage information and distribute appropriately.
  • Experience working independently, making sound decisions.
  • Proficiency drafting business communications such as writing and editing letters and reports.
  • Ability to establish positive working relationships with mulitiple units and different levels of staff.
  • Strong interpersonal skills and experience communicating with a diverse group of internal and external partners via a variety of means.
Application Instructions:
Interested and qualified candidates who meet the above requirements should submit the requested documents as follows;
  1. Cover letter,
  2. Resume,
  3. Two (2) letters of professional references from current and/or previous supervisors.  State employees must submit their two most recent performance appraisals in lieu of references.
  4. Application for Employment (Form CT-HR-12) which is available at http://www.das.state.ct.us/HR/Forms/CT-HR-12_Application.pdf
  5. State of Connecticut Addendum-Criminal Conviction (Form CT-HR-13) which is available at http://das.ct.gov/HR/Forms/CT-HR-12A_Addendum.pdf
Applications must be postmarked no later than the closing date indicated above.  Incomplete application packages will not be considered.  Interviews will be limited to those whose experience and training most closely meet the requirement of this position.  Due to the large volume of applications received, we are unable to provide confirmation of receipt or status updates during the recruitment process.
Please mail application packages to:
     Department of Correction
Recruitment Unit
Attn:  Emily Kennedy, HR Assistant
24 Wolcott Hill Road
Wethersfield, CT 06109
Note for Applicants: The filling of this position will be in accordance with reemployment, SEBAC, promotion and merit employment rules. State employees should be aware that your performance appraisals, attendance records and discipline records will be reviewed to ensure that you meet DOC Administrative Directive 2.3.

An Equal Opportunity/Affirmative Action Employer