Supporting Arts Grant Program

How to Apply & The Application

 

All applications must be submitted through COA's e-granting portal. COA is utilizing the Survey Monkey Apply application platform https://ctofficeofthearts.smapply.org/.
 
  • New Applicants are required to register at https://ctofficeofthearts.smapply.org/acc/r/?g=77198
  • Returning Applicants should login with the same email and password used in either SurveyMonkey Apply or our former FluidReview e-granting site. If you forgot your password then select "Reset Password"

 

Applicants requiring alternative formats should reach out to COA's Accessibility Coordinator, Tamara Dimitri by email at tamara.dimitri@ct.gov.

Preview of Application Questions

Who You Are:

  1.  Briefly describe your organization and its core programs.  Limit to 1-5 sentences.

Your Board, Volunteers and Staff:

  1. What is your organizational structure?  Volunteer-run, paid staff, other
  2. Upload a simple organizational chart showing who leads and/or works (volunteer or paid) at your organization. Include the names of staff positions.
  3. Upload a list of board members.  Include for each board member: 1) town/city they live in 2) race/ethnicity* 3) gender identity*
     *Only include information that has been self-identified by your board members

The People You Serve:  Tell us about the people you serve

  1. Tell us about the in-state audience/service population (Connecticut residents) you serve.  Where do they live?
    • Primarily in our town/city/municipality
    • Half from our town/city/municipality, half from other places in CT
    • Primarily outside our town/city/municipality
      • How do you know - What method or process do you use to gather this data?
    • We do not have this data

  2. Tell us about your out-of-state audience/service population.
    • Less than 10% of our audience/service population comes from out of state
    • Between 10% and 50% of our audience/service population comes from out of state
    • Between 51% and 75% of our audience/service population comes from out of state
    • More than 75% of our audience/service population comes from out of state
      • How do you know?  What method or process do you use to gather this data?
    • We do not have this data

  3. Do you have data on the ages of the people who participate in your artistic programs and/or services?  Yes/No
    1. If yes, in your last fiscal year, how many of the following people participated in your artistic programming and/or services?
      1. People ages 18 and under
      2. People over 18 years of age
    2. How do you know?  What method or process do you use to gather this data?

  4. Do you have information on the race/ethnicity of the people who participate in your artistic programs and/or services?  Yes/No
    1. If yes, please share the information you have for your last fiscal year.
    2. How do you know your data is correct? How are you collecting your information?

  5. Are the people who participate in your organization's programs and/or services involved in the decision-making process about programs or services?  If yes, describe how they are included in the decision-making process.

Financial Information:
Note:  When referring to an annual financial statement, we are seeking Profit & Loss Statement(s)/Income Statement(s).  Other financial documents may be accepted only if they detail your organization's annual revenue and expenses.  Applicants are not required to provide audited financial statements; however, all information is expected to be complete and accurate.  IRS Form 990 & IRS Form 990E-Z are not accepted as a financial statement.

  1. Have your organization’s financial documents/records been through an audit, a review or a compilation by a Certified Public Accountant?

  2. Report your organization’s Annual Operating Revenue and Expenses for four (4) fiscal years.  Note:  If you are a new organization with less than 4 years of financials, you may apply.  You may report zero "0" for the fiscal years for which you were not in operation.  However, you must have financial data from your most recently completed fiscal year.

  3. Upload an annual financial statement that details your organization’s ACTUAL income and expenses for its last completed fiscal year
    Note:  IRS form 990 or 990 EZ are not accepted forms of documentation.

  4. Referring to your uploaded financial statement, enter the amount of your organization’s operational REVENUE (both earned and contributed income) for its last completed fiscal year. * This is your organization's total amount of revenue before subtracting expenses.

  5. Referring to your uploaded financial document, enter the amount of your organization’s operational EXPENSES for its last completed fiscal year. *This is the total amount of your organization's regular, recurring costs and expenses.

  6. Referring to your uploaded financial document, enter the amount of your organization’s SURPLUS OR DEFICIT for its last completed fiscal year. * This is the sum total of your organization's profit (or deficit) after subtracting its regular, recurring costs and expenses from revenue.

  7. Is there anything you want to share about your organization's financials?

Commitment to Diversity, Equity, Inclusion and Accessibility:
COA respects that each organization comes to DEI+A work from differing needs and perspectives and that there is no one single path to instituting equitable practices across the organization. Because of this, these questions are designed to help you share your organization’s assessed needs and action steps.  Each organization will be reviewed based on their own organizational commitment to DEI+A principles and how that commitment is illustrated in both their internal policies and procedures and their external programs and services.  We have provided DEI+A definitions in our Glossary of Terms.

  1. For Executive Directors/President/CEO – In your own words, express your feelings on the importance of diversity, equity, inclusion and accessibility in the arts.  Note: We are seeking a personal statement from the individual who leads the organization, not a statement prepared by a grant writer.

  2. Has your organization ever addressed DEI issues?
    1. Yes, staff
    2. Yes, volunteers
    3. Yes, board
    4. No
      If yes, briefly describe how your organization has addressed DEI issues

      If your organization has not addressed them, please share why


  3. Has your organization articulated a commitment to DEI through a DEI policy? Yes/No 
    If you do not have policy, skip to Question #8.

  4. What is your organization’s DEI policy?

  5. Explain how your organization developed its DEI policy. Who was involved? What was the process? Is your DEI policy board-approved? If yes, when was it approved?

  6. Do you have DEI goals? Yes/No
    Note:
      A goal is an achievable outcome that is generally broad and longer term.  An objective is shorter term and defines measurable actions to achieve the goal.  If yes, what are your top three (3) DEI goals? What are your short-term objectives for each goal? What actions did you take in calendar year 2021 and 2022?

  7. How do you ensure your DEI goals are met?

  8. Optional - Is there anything else you would like to share about Diversity, Equity and Inclusion?

  9. Are you actively working on expanding the diversity of your organization? Yes/No
    If yes, describe one success that you’ve had regarding diversifying your board, staff or audience. What action did you take? How was it a success?
    If no, what is preventing you from diversifying your board, staff or audience?

  10. Did your organization allocate funding to organizational-wide DEI initiatives in its last completed fiscal year and/or its current fiscal year?  Yes/No
    If yes, indicate the amount of funding. Where is the funding in your budget (what line)?  Briefly describe the DEI initiative(s).

  11. Has your organization offered its board, staff/volunteers training related to DEI in calendar years 2021 & 2022?  Yes/No
    If yes, briefly describe the training and who participated.

  12. Is there a way that COA can assist you to create or accomplish DEI goals?  Yes/No
    If yes, please share how we can assist you.

Access and ADA Accessibility:

In general terms, Access and ADA Accessibility means all who want to participate in arts-making and arts participation are able to, including people with disabilities.

It is an organization’s responsibility to ensure that its facilities and their programs/services and activities are and/or will be conducted in compliance with Section 504 and Title II of the Americans with Disabilities Act (ADA). If it is discovered that a recipient is in noncompliance with the 504 Regulations and/or Title II, both the National Endowment for the Arts and the CT Office of the Arts has authority to suspend and/or terminate funding.  

To obtain assistance regarding ADA Compliance, this application or access-related questions, please contact our ADA/504 Access Coordinator:

Tamara Dimitri
Email:  tamara.dimitri@ct.gov
Phone:  (860) 500-2377

  1. Identify your Accessibility Coordinator (the primary person who handles ADA related inquiries). Must be a member of your staff (paid or unpaid). If you don’t have one, we strongly encourage you to designate a team member as Accessibility Coordinator.

  2. Has this individual participated in accessibility training / professional development? Yes/No
    If yes, list the accessibility training.  Include date of participation.

  3. Does your organization plan to provide future ADA training opportunities for your Accessibility Coordinator and/or other members of your team?  Yes/No
    If yes,
    list the accessibility training you plan to provide and for whom.   Include the service provider of the training and approximate date of participation.
    If your organization has no plans for accessibility training, please share why.

  4. Have you completed an Accessibility Self-Evaluation?
    A self-evaluation the first step in an organization’s assessment of everything, including its programs, services, and activities; facilities; and current policies, practice and procedures. Note:  The National Endowment for the Arts provides a 504 Self-Evaluation Workbook that can be used as a guide and additional resources can be found HERE.

    If Yes, when did you last complete it?  If No, indicate when you anticipate completing a self-evaluation.  This is not applicable to our organization (briefly explain why).


  5. Do you maintain an Accessibility Plan?
    An Accessibility plan is the next step in an organization’s fulfillment of accessibility requirements and outlines what action(s) an organization will take to remove barriers to accessibility.  An Accessibility Plan should be an evergreen document that is updated and referred to on an ongoing basis The plan should identify barriers that are “readily achievable” (easily to accomplish without much difficulty or expense) and barriers that are considered an “undue hardship” (an action requiring significant difficulty or expense) along with short-term and long-term goals towards achieving greater access.  The plan should make note of your accessibility goals and include information of when action will be taken.


    If Yes, when did you last update the plan?
    No, but we plan to (indicate when you anticipate creating a plan.  Share some of your goals in regard to Accessibility, either goals identified in your current plan or goals you’ve identified but have not yet put into a formal plan.
    This is not applicable to our organization (briefly explain why).

     

  6. Does your organization have a website that is accessible (screen reader compatible) to people who are blind or have low vision?  Yes/No

  7. Did your organization allocate funding to access-related expenses (i.e. interpreters, audio describers, etc.)? in its last completed fiscal year and/or its current fiscal year?   If yes, indicate the amount of funding. Where is the funding in your budget (what line).  Briefly describe the access-related expense(s). 

  8. Indicate your organization's ability to meet the following requests:
    • Large Print Materials
    • Braille
    • Audio Description
    • ASL Interpretation
    • Open Captioning (real-time or scripted)
    • Closed Captioning
    • Assisted Listening Devices
    • Sensory-Friendly Programming
    • Accessible Website (screen reader compatible)
    • Wheelchair Access

    Drop down selections:

    • Yes, we can provide this accommodate.
    • We can likely provide this accommodation if it’s requested.
    • This accommodation is challenging for us to provide.
    • No, this accommodation is an undue hardship and is extremely difficult for us provide

  9. Optional:  You may use this text box to expand on your Accessibility responses.