CDBG SC Grants Management Manual
CDBG Small Cities Grants Management Manual
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Grants Manual Forms and Attachments:
Chapter 1 - Project Administration
Chapter 1 - Project Administration Attachments:
- 1-1: Sample Assistance Agreement
- 1-2: Sample Project Expenditures Account Agreement
- 1-3: Sample Legal Opinion
- 1-4: Authorized Signatures Form
- 1-5: Sample Citizen Participation Plan
- 1-6: Newspaper List
- 1-7: Sample Public Hearing Notice
- 1-8: Request for Exception to Conflict of Interest
- 1-9: Signage Requirements
- 1-10: DOH Logo
- 1-11: CHRO Project Information Form - Final
- 1-12: HUD Event Briefing
Chapter 2 - Environmental Review
Chapter 2 - Environment Review Attachments:
- 2-1: Environmental Review Flowchart
- 2-2: Environmental Review for Exempt/CENST Activity
- 2-3: Environmental Review for CEST Activity
- 2-4: Sample Tribal Consultation Letter
- 2-5: NOI RROF
- 2-6: Request for Release of Funds
- 2-7: 8 Step Decision Making Process Flow Chart
- 2-8: 5 Step Floodplain Process Flow Chart
- 2-9: Sample Floodplain Early Notice
- 2-10: Sample Floodplain Notice of Explanation
- 2-11: Sample Documentation of 8 Step Process
- 2-12: Environmental Assessment Format
- 2-13: Environmental Assessment Checklist
- 2-14: Sample Combined Notice
- 2-15: ERR Checklist
- 2-16: Broad Level Tier Review Form
- 2-17: Reevaluation of Previously Cleared Project
- 2-18: Exempt Activity Determination Checklist
- 2-19: CENST Activity Determination Checklist
- 2-20: Sample Notice of Intent to Request Release of Funds for Tiered Reviews
Chapter 3 - Financial Management
Chapter 3 - Financial Management Attachments:
- 3-1: Sample Financial Management Checklist
- 3-2: Cost Categories for GACs and PACS
- 3-3: Payment Requisition Form
- 3-4: Discontinued
- 3-5: Sample Program Income Reuse Plan
- 3-6: Sample Resolution for the Use of Program Income
- 3-7: Current CDBG Small Cities Application
- 3-8: Program Income Reuse Application Guidelines
- 3-8A: Sample Public Notice for Program Reuse
- 3-9: Audit Extension Form
- 3-10: OPM Guidance on Deadline and Extensions
Chapter 4 - Procurement
Chapter 4 - Procurement Attachments:
- 4-1: Certification of Section 3 Compliance
- 4-2: Contractor Permanent Workforce Report
- 4-3: Notification to Bidders
- 4-4: Sample RFP
- 4-5: Sample RFQ
- 4-6: Sample RFP Publication
- 4-7: Sample RFQ Publication
- 4-8: Sample Professional Services Evaluation
- 4-9: Sample Short Listed Firms Letter
- 4-10: Sample Non Short Listed Firms Letter
- 4-11: Sample Interview Evaluation Form
- 4-12: Sample IFB Publication
- 4-13: Sample Bid Tabulation
- 4.14: Section 3 Worker/Targeted Worker Certification Form
- 4.15: Section 3 Business Certification Form
- 4.16: BABA Contractor Certification Form
- 4:17: Materials Certification Form
Chapter 5 - Acquisition
Chapter 5 - Acquisition Attachments:
- 5-1: Voluntary Notice to Owner
- 5-2: Involuntary Notice to Owner
- 5-3: Sample Notice to Owner/Request for Donation
- 5-4: When A Public Agency Acquires Brochure
- 5-5: Sample Notice of Intent to Acquire
- 5-6: Sample Statement for the Basis for the Determination of Just Compensation
- 5-7: Sample Notice of Intent Not to Acquire
- 5-8: Easement Valuation Form
- 5-9: Guide for Preparing Appraisal Scope of Work
- 5-10: Sample Review Appraisal
- 5-11: Sample Written Offer to Purchase
- 5-12: Sample Statement of Settlement Costs
- 5-13: One for One Replacement Summary Report
Chapter 6 - Relocation
Chapter 6 - Relocation Attachments:
- 6-1: Notice to Prospective Tenants
- 6-2: URA Relocation Flow Chart with Trigger Dates
- 6-3: Sample Residential Anti-displacement and Relocation Plan
- 6-4: Household Case Record
- 6-5: General Information Notice for Tenants to be Displaced
- 6-6: Relocation Assistance to Displaced Homeowner Occupants Brochure
- 6-7: Relocation Assistance to Tenants Displaced from their Home Brochure
- 6-8: Sample 90/30 Day Move Notices
- 6-9: Tenant Assistance Relocation Process Flow Chart
- 6-10: HUD Inspection Checklist
- 6-11: HUD Comparable Replacement Dwelling Computation Form
- 6-12: Notice of Eligibility for Relocation Assistance
- 6-13: HUD Claim for 90-Day Homeowner
- 6-14: HUD Claim for Rental or Downpayment Assistance
- 6-15: Sample Letter to Relocatee in a Substandard Unit
- 6-16: Sample Elderly Waiver for Relocation
- 6-17: Notice of Non Displacement
- 6-18: Sample Temporary Relocation Notice
- 6-19: Sample GIN Non-residential Tenant
- 6-20: Sample Notice of Eligibility Business Relocation
- 6-21: Relocation Assistance to Displaced Businesses Brochure
- 6-22: Claim for Moving and Related Expenses Non-Residential
- 6-23: Claim for Fixed Payment in Lieu of Actual Non-Residential Moving Expenses
- 6-24a: Notice of Eligibility of Section 104(d) Relocation Asst - with Section 8
- 6-24b: Notice of Eligibility of Section 104(d) Relocation Asst - without Section 8
- 6-25: Residential Moving Expense and Dislocation Allowance Schedule
- 6-26: Resident Claim for Moving and Related Expenses
- 6-27: Summary of Major Differences Between 104(d) and URA Relocation Asst
- 6-28: Claim for Rental or Downpayment Assistance under 104(d)
- 6-29: Sample Grievance Procedures
Chapter 7 - Housing Rehabilitation
Chapter 7 - Housing Rehabilitation Attachments:
- 7-1: Housing Rehab Admin vs Activity Delivery
- 7-2: Sample Applicant Release to Obtain Verification of Income
- 7-3: Sample Part 5 Annual Household Income Calculation Form
- 7-4: Discontinued
- 7-5: Sample CDBG Rehabilitation Assistance Application
- 7-6: Protect Your Family from Lead Pamphlet
- 7-7: Verification of Receiving Lead-Based Paint Pamphlet
- 7-8: Sample Initial Inspection Checklist
- 7-9: Sample Work Write-up and Cost Estimate Form
- 7-10: Lead Safe Housing Rule Briefing Packet
- 7-11: Lead Safe Housing Requirements Screening Worksheets
- 7-12: Guidance on HUD/EPA Abatement Letter
- 7-13: Sample Lead Hazard Evaluation
- 7-14: Sample Lead Presumption Notice
- 7-15: Sample Rehabilitation Agreement
- 7-16: Sample Pre-Qualified Contractors Application Form
- 7-17: Sample Pre-Qualified Contractor List
- 7-18: Sample Pre-Qualified List Update Request
- 7-19: Sample Housing Notice to Proceed
- 7-20: Sample Pre-Construction Conference List
- 7-21: Sample Certification of Inspection
- 7-22: Sample Change Order Request
- 7-23: Sample Notice of Lead Hazard Reduction Activities
- 7-24: Checklist for Lead-Safe Work Practices and Hazard Reduction
- 7-25: Checklist for Lead Abatement Projects
- 7-26: Sample Contract Termination and Release of Lien
- 7-27: Sample Notice of Acceptance of Work
- 7-28: CDBG Residential Rehab Standards
- 7-29: Sample Use Restriction
- 7-30: Sample Use Restriction for Public Housing Modernization
Chapter 8 - Fair Housing and Equal Access
Chapter 8 - Fair Housing and Equal Access Attachments:
- 8-1: Connecticut Protected Classes
- 8-2: Fair Housing Action Plan and Resources
- 8-3: Fair Housing and Civil Rights Manual
- 8-4: Certification of Accessibility
- 8-5: Four Factor Analysis Template
- 8-6: Sample Language Access Plan
- 8-7: VAWA Certification
Chapter 9 - Labor Standards
Chapter 9 - Labor Standards Attachments:
- 9-1: Federal Labor Standards Provisions (HUD 4010)
- 9-2: Wage Determination Notification and Lock-in
- 9-3: Pre-Construction Conference Checklist
- 9-4: Wage and Benefit Certification Form
- 9-5a: Agency and Contractor Guide - Davis Bacon and Labor Standards
- 9.5b: Contractor Guide Addendum - Davis Bacon and Labor Standards
- 9-6: Required Job Site Posters
- 9-7: Pre-construction Report Format
- 9-8: Sample Notice to Proceed
- 9-9: Payroll Falsification Indicators
- 9-10: Payroll Form and Statement of Compliance (WH347)
- 9-11: Section 5.7 Enforcement Report and Instructions
- 9-12: Record of Employee Interview Form
- 9-13: Project Wage Rate Sheet
- 9-14: Documentation of Restitution Employee Release
Chapter 10 - Contracts and Modifications
Chapter 10 - Contracts and Modifications Attachments:
- 10-1: Disclosure Report
- 10-2: Financing Plan and Budget
- 10.3: Sample Subrecipient Agreement
Chapter 11 - Reporting and Recordkeeping
Chapter 11 - Reporting and Recordkeeping Attachments:
- 11-1: Semi-Annual Report Form
- 11-2: Contractor Activity Report
Chapter 12 - Monitoring and Closeout
Chapter 12 - Monitoring and Closeout Attachments:
- 12-1: Interim Construction Monitoring Checklist
- 12-2: Construction Close-out Checklist
- 12-3: Construction Compliance Certification
- 12-4: Pre-Closeout Certification
- 12-5: DOH Close-out Monitoring Checklist - Under Construction
- 12-6: At-A-Glance Worksheet (Housing Rehabilitation)
- 12-7: At-A-Glance Worksheet (Public Housing) - Under Construction