How to Post a Solicitation or Contract Award on the State Contracting Portal

How To

Post a Solicitation onto the Portal:

  1. Login onto Biznet
  2. Select “Doing Business With The State”
  3. Select “State Contracting Portal”
  4. Your agency portal home page will appear.
  5. Select “Post or Maintain” a Solicitation
  6. Select “Add new Solicitation”
  7. Check “Solicitation Type”
  8. Enter “Solicitation #”– This number can be whatever you choose (Once this field is filled in it cannot be changed)
  9. Enter the “Start Date” (This is the day your solicitation will post on the website)
  10. Enter the “End Date” (This is the day the responses are due)
  11. Enter the “time” your solicitations are due
  12. Select requirements for Set-Aside, DBA and Contractor Pre-qualification (if applicable)
  13. Enter the Solicitation “Summary” which should be the short description/title of your solicitation
  14. Enter “Additional Summary” (optional) which can further describe your solicitation.
  15. Users may change the contact information if necessary
  16. Select Yes or No for “Pre-bid Conference” 
  17. If Yes, the screen expands and you may enter the specific Pre-Bid Conference information (address, maps, instructions, times, etc).
  18. Select Commodities/Industries to expand, then add or edit. Select at least one commodity code (you can select up to six).  NOTE:  This is a mandatory field and your Solicitation will not appear on the Portal or Daily Notice if this is not selected.
  19. Select “Documents” to expand, then add or edit.
  20. Enter a description of the file your uploading (ex. Bid documents.)
  21. Select “Browse” and select the document.  
  22. Select “Upload”  The document will relocate above.  Repeat the process if you require multiple documents.  NOTE:  You may upload PDF’s, Word, Excel, CAD files, Etc.  Save and return to bid form.  NOTE:  Solicitation will not appear on the website if this is not selected.
  23. Save solicitation


Maintain a Solicitation:

  1. Login onto Biznet
  2. Select “Doing Business With The State”
  3. Select “State Contracting Portal”
  4. Your agency portal home page will appear.
  5. Select “Post or Maintain” a Solicitation
  6. Select on the Binoculars icon to maintain a particular solicitation
  7. Make changes as necessary.  
  8. Use the addendum field to enter a brief description of the changes, i.e., Addendum #1 pre-bid meeting questions and answers are posted as part of this addendum.
  9. Enter a description of the file you’re uploading in the box (ex. Bid documents.)  
  10. Select “Browse” and select the document.  
  11. Select “Upload” The document will relocate above.  
  12. Repeat the process if you require multiple documents.  NOTE:  You may upload PDF’s, Word, Excel, CAD files, Etc.  Save and return to bid form


Tips:

  • Once a solicitation closes (after the due date/time) the solicitation data will relocate to the “Post a Result/Contract” section.  This can be found on your portal home page.  
  • Solicitation start dates cannot be changed once the posting hits the website.
  • Prioritize any solicitations you wish to extend, and extend the end date prior to the end date as once that date passes you will no longer have the option to keep the solicitation posted.


Post a Result/Contract:

  1. Login onto Biznet
  2. Select “Doing Business With The State”
  3. Select “State Contracting Portal”
  4. Your agency portal home page will appear.
  5. Select “Solicitations and Results”
  6. Select “View Under Evaluation” (middle box)
  7. Select either “Contract” or “No Award” (found to the left of your solicitation)
  8. Enter the “Award Date” (This is the day your solicitation decision was made.) 
  9. Enter the “Start Date” (This is the day your result or contract begins.)  
  10. Enter the “End date” (This is the day your contract ends.)
  11. Select “Save”
  12. Select “Documents” to expand, then add or edit.
    - Enter a description of the file your uploading (ex. Bid documents.)
    - Select “Browse” and select the document.  
    - Select “Upload”.  The document will relocate above.  Repeat the process if you require multiple documents.  NOTE:  You may upload PDF’s, Word, Excel, CAD files, Etc.  Save and return to bid form.  NOTE:  Solicitation will not appear on the website if this is not selected.
  13. Select “Vendors” to expand, then add new vendor information, complete the form and save.  Continue if you have multiple vendors
  14. Select “Save”


Maintain a Result/Contract:

  1. Login onto Biznet
  2. Select “Doing Business With The State”
  3. Select “State Contracting Portal”
  4. Your agency portal home page will appear.
  5. Select “Solicitations and Results”
  6. Select on “Maintain a Result/Contract”
  7. Select on the binoculars icon to the left of your solicitation
  8. Make changes as necessary 
  9. Select “Documents” to expand, then add or edit.
    - Enter a description of the file your uploading (ex. Bid documents.)
    - Select “Browse” and select the document.  
    - Select “Upload”.  The document will relocate above.  Repeat the process if you require multiple documents.  NOTE:  You may upload PDF’s, Word, Excel, CAD files, Etc.  Save and return to bid form.  NOTE:  Solicitation will not appear on the website if this is not selected.
  10. Select “Save”


Tips:

  • You will see all of your current contracts and contracts that have expired within the last 3 years.  Use the search engine to find your result/contract easily.