Dynamic Lists

  • Do I have permissions to create a Dynamic List?
    Answer: Content Authors and System Administrators can tag pages, document files, and external links to a dynamic list, but only a System Administrator can create the dynamic list.
  • How do I set up a Dynamic List?
    Answer: Instructions on setting up a Dynamic List can be found under the System Administrator's section. If you are a Content Author, please contact your System Administrator to set up any Dynamic Lists.
  • How do I tag a content page to a Dynamic List?
    Answer: Instructions on tagging to a Dynamic List can be found under the Content Author's section. If you do not have access to a page, contact the Content Author that does and request to tag the page(s) to the requested list.
  • I'm trying to get the results of a Dynamic List to show up alphabetically by title. They're kind of all over the place. How can I do this?
    Answer:

    You can modify the list order by checking out (locking) the list and scrolling down to the "Filtering" section. You will see a drop-down with the following options:

    • Alpha
    • Sort Order
    • Date Created

    By default, the ordering is set to Sort Order, hence the "all over the place" comment. Change it to Alpha for the results to display alphabetically.

    Save your change and publish the list to see the list results change. Do this to the other lists if you want the same results.

  • The left navigation on my dynamic list is showing other lists and other items which is not a list. Can I fix this so that only relevant navigation items display?
    Answer:

    Option 1: If a dynamic list item has no sub-lists, it will use the other items at it's own level to populate the left nav.
    List items that contain sub-lists will use show those sub-lists in the left nav.

    • Create sub-lists under your parent list to display different categories of forms or content
    • Result: Left Nav will display the Sub-Lists

    Option 2: CI can change the left-nav configuration to only show the item or it's sub-items.

    Option 3: CI makes an admin config change to make navigation display content from a specific Media Library folder
    Result: Left Nav will display only the folder items, or any sub-folders inside the specified media library folder

  • What is a Dynamic List?
    Answer:

    A Dynamic List is a listing of content pages, hyperlinks, and/or document files that have been tagged to a particular list in order to appear on that list. The list displays the title and description of a tagged item, but can display more, depending upon what is specific to the type of item chosen (For example: press releases, tasks, document files, external links, etc.).

    These lists are generally created to:

    • Display a listing of items that could also require a date filter, such as press releases.
    • Display a listing of items that are specific to an audience or topic not already identified on the website.
    • Display an aggregated listing of items that are located in various areas or pages of the website.
    • Display a listing of items that are not already displayed on the website.

    View a Dynamic List example

  • Why should I create a Dynamic List?
    Answer:

    The benefit of creating a Dynamic list is to auto-generate a list of items on a single page without having to manually create it yourself and maintain it.

    Here are two examples for using a Dynamic List:

    1. Sally is head of a division that serves a specific visitor, say families with children. On their website are various pages, document files, and external links from other departments that are very relevant to her visitors, but they are located in other areas on the website her visitors would not think to browse. Sally could easily just create a page that lists out all these items, but that would require manual maintenance and upkeep from her. Instead, she creates a dynamic list and tags all those relevant pages, document files, and external links to it to automatically generate this page and list them all.

    2. John has a large list of pdf forms that he updates periodically for multiple departments. He has created a page that displays them all, and organized them alphabetically. Sally from another division wants to link to this page, but doesn't want to have her visitors sift through hundreds of forms to find the ones relevant to them. So she creates a dynamic list and tags all the relevant document files to it to automatically generate her dynamic list and display it in her section of the website her visitors frequent often.