Motor Carrier Review for State Contract Awards
Any commercial motor vehicle, as defined in section 14-1, or any vehicle defined in section 14-163c(a) of the Connecticut General Statutes will be the subject of a Safety Fitness Review (“SFR”) conducted by the Connecticut Department of Motor Vehicles (CTDMV) upon bid submission.
PROCEDURAL CHANGE: All commercial motor vehicle carriers will be required to provide the CT DMV with the name and contact number of their insurance carrier at the start of a SFR regardless of inspection data.
Roadside inspection data can be considered when conducting a Safety Fitness Review if a motor carrier has either 10 Vehicle OR 10 Driver inspections showing on the Federal SAFER website.
Total number of Vehicle and /or Driver out of service percentages cannot be equal to or more than double the national average as published by the Federal Motor Carrier Safety Administration. National averages periodically change.
If an out of service rate exceeds the percentages above, the carrier would not be given a favorable rating for a state contract.
In addition to carrier insurance information, motor carriers that have less than 10 Vehicle OR 10 Driver inspections will be required, at a minimum, to provide the following documents to the CT DMV:
1. CDL Drivers Roster (driver’s name, license number & state that issued the license)
2. Drug & Alcohol Contract – showing the company is enrolled in a consortium.
3. If you have not updated your DOT Number within the past 2 years, you must do so through the FMCSA website.
Items 1 and 2 can be emailed to email@example.com or faxed to (860) 263-5533.
The following explains the evaluation process that the Department of Motor Vehicles uses to establish a safety rating for motor carriers applying for a state contract. Motor carriers should routinely scrutinize all elements of their transportation functions (safety evaluation areas).
Motor carriers are strongly urged to review for accuracy the administrative portion of their safety management programs (including roadside inspection reports received) and other pertinent documentation prior to bidding on state contracts. Roadside inspection reports containing inaccurate information (e.g. carrier mismatch, erroneously documented violations, etc.) may result in DNMMR "Does Not Meet Minimum Requirements" status of the carrier.
Additionally, ONCE AN INITIAL EVALUATION HAS BEEN DONE, A CARRIER’S DISCOVERY OF DISCREPANCIES IN ITS ROADSIDE INSPECTION REPORTS WILL NOT BE THE BASIS FOR A RE-EVALUATION.
Disputes contesting the accuracy of roadside inspections may be submitted by contacting the Federal Motor Carrier Safety Administration through their website on the DataQs log-in page, https://dataqs.fmcsa.dot.gov/MyDataQs/Profile.aspx
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