Procurement Manual for State Agencies


Understanding and Using State Contracts


DAS Procurement strives to ensure information is readily available to assist agencies in understanding what contracts are available for their use, how to use the contracts and what is covered under certain contracts.  

When contemplating a purchase, and after finding a contract that covers your needs, agency purchasers should make themselves familiar with the contract terms, conditions, description of goods or services and price schedules.   Read the contract.  Ask questions of the Contract Specialist if needed.

DAS uses a consistent format in setting up our contract agreements, consisting of several parts:

  • Contract Award Pages – Includes Contract Specialist name/phone #, contract number, contract name, contract description, term of contract, estimated value of the contract, supplier(s) awarded and their contact information and many times an instruction sheet for how to use the contract.
  • Contract - Includes reference to the contract parties, agreement/consideration, terms, signatures and date;
  • Exhibit A – Includes a description of the goods or services (for IT contracts there may be additional exhibits with requirements, deliverables and implementation schedules).
  • Exhibit B – This is the exhibit where the price schedules are documented.

 
Most DAS contracts are in pdf format and are bookmarked so the contract user can easily jump from section-to-section.